Executive Assistant II (Administrative Services Division) [St. John Hospital]

Hospital Authority - Kowloon Central Cluster; Hong Kong; On-site; HKD 225,000 - 273,000; Full time

Job summary

St. John Hospital on Hong Kong Island is recruiting an Executive Assistant II to provide administrative, secretarial and clerical support across the Administrative Services Division.

The role includes handling meetings, document preparation, data verification and office management with emphasis on timely liaison with internal and external stakeholders. The position offers a monthly salary range of HK$20,159 to HK$24,503, plus up to 5% gratuity for contract staff.

Qualifications

• University graduates required; or five HKCEE subjects incl. English and Chinese with diploma in a function
• Five HKDSE subjects with英语/Chinese Level 2 and related diploma acceptable

Responsibilities

• Provide administrative, secretarial and clerical support across the hospital's Administrative Services Division.
• Assist in handling quality improvement programs and develop operation manuals.
• Provide executive and administrative support to Support Services and Local Supplies Offices.
• Coordinate internal meetings, programmes and daily activities.
• Handle enquiries and liaise with internal and external stakeholders.
• Operate telephone systems and alarms when needed.
• Perform general clerical duties as assigned.

Skills

Secretariat support

Executive support

Bilingual English/Chinese

Office coordination

Education

University degree

Diploma in specialized function

Tools

MS Word

MS Excel

MS PowerPoint

Job description

With effect from 1 April 2026, the Hong Kong East Cluster (HKEC) and Hong Kong West Cluster (HKWC) have been integrated to form the Hong Kong Island Cluster (HKIC). For enquiries, please contact relevant HR in-charge of the corresponding job vacancy.

The Career Website will undergo a scheduled system upgrade from 24 September 2026 21:00 to 25 September 2026 01:00(Hong Kong Time). Our e-Recruitment services (including job application) will be temporarily suspendedduring the upgrade period. Please save the application by clicking “Save as draft” if needed. Should youencounter any problems, please send email to . Sorry for any inconvenience caused. [e-mail]

Job Description - Executive Assistant II (Administrative Services Division) [St. John Hospital] (HKIC260932)

REF. NO.

Executive Assistant II (Administrative Services Division) [St. John Hospital] - (REF. NO.: HKIC260932 )

Application Deadline: 29 September 2026

Date of Issue: 16 September 2026

Vacancy Notification Circular No. HKIC260932

Rank :

Administrative Services Division / St. John Hospital / Hong Kong Island Cluster

Pay :

HK$20,159 to HK$24,503 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities

1. 1. Provide administrative, secretarial and clerical support for daily operations and task implementation across a full range of administrative offices in St. John Hospital, including but not limited to filing, verify data / statistics, compile report / return, conduct simple analysis, documentation, and record keeping; coordinate meetings / activities and / or programs; prepare presentation papers / report, take meeting notes, and / or draft correspondences; maintain staff duty rosters, office facilities and equipment.
2. 2. Assist in handling continuous quality improvement programs for Administrative Services Division, including to provide clerical supports to develop departmental policies, procedures, guidelines and operation manuals.
3. 3. Provide executive and administrative support, particularly in Support Services and Local Supplies Offices.
4. 4. Assist in office management, coordinate internal meetings / programmes / daily activities.
5. 5. Handle enquiry and liaison work with internal and external stakeholders, including handling correspondences, to ensure effective and timely support.
6. 6. Operate telephone system and alarm panels when necessary.
7. 7. Perform general clerical duties and any other duties as assigned by supervisors.

Entry Requirements

1. 1. University Graduates; OR
2. 2. Completed F.5/S.5 with:
   i) Passes in 5 subjects in the HKCEE, including English Language (Syl B)and Chinese Language, or equivalent;
   OR
   ii) 5 subjects in the HKDSE attaining the level specified below:
   - Level 2 in English Language and Chinese Language; and
   - Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximumof 2 subjects under this category) / Grade E in Other Language subjects; or equivalent
   AND diploma in a specialized function

Preferred Attributes

1. 1. Experience in providing secretariat / executive support in healthcare setting will be an advantage.
2. 2. Proficient in PC applications, including English and Chinese word processing, MS Word, MS Excel and MS PowerPoint, etc.
3. 3. Good command of both spoken and written English and Chinese.
4. 4. Good communication, interpersonal and organizational skills.
5. 5. Strong team spirit, able to work independently under pressure and accomplish tasks within tight schedule, and dedicated to quality service.
6. 6. High flexibility and adaptability to perform diverse administrative duties.
7. 7. Willing to work in different working locations on a project basis to meet service needs of the department, if required.

For enquiries, please telephone [phone].

Job

Supervisory, Clerical and General (Including EA rank)