Senior Assistant Fund-raising Manager 2/ Admin HQs

Tung Wah Group of Hospitals; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Benefits offered by this job

Paid annual leave

Medical services

Dental scheme

Training sponsorships

5-day work week

Job summary

Tung Wah Group of Hospitals is seeking an experienced administrator to provide comprehensive support across office and warehouse operations. The role includes secretarial duties for executive meetings, coordinating publications with Corporate Communications, and managing donations and budgets.

The ideal candidate will bring 4+ years in administration and fundraising, strong bilingual skills in English and Chinese, and supervisory experience.

Qualifications

• A recognized degree or equivalent.
• Post-qualification experience in administration and fundraising preferred (4+ years).
• Proficiency in English and Chinese including Putonghua.
• Strong communication, project management and time management skills.
• Responsible and proactive with problem-solving ability.
• Proficient with common office software and systems.
• Supervisory experience and fundraising exposure preferred.

Responsibilities

• Provide administrative support and oversee office and warehouse operations and resources management; coordinate ad hoc renovation works.
• Coordinate secretarial support, consolidating papers and PowerPoint presentations for executive meetings.
• Collaborate with Corporate Communications to consolidate publications (newsletter, videos, brochures, annual reports, photo albums).
• Supervise staff on donation-in-kind matters, including donor enquiries, ceremonies, letters and receipts.
• Prepare Annual Capital and Recurrent Budgets for management consideration.
• Handle donations related to naming/acknowledgement arrangements for service units.
• Prepare proposals and coordinate annual staff training programmes for the division.
• Perform ad hoc duties as assigned.

Skills

English proficiency

Chinese proficiency

Putonghua

Project management

Time management

Communication

Problem solving

Office software

Education

Recognized degree or equivalent

HKCEE English & Chinese Grade D or above

Job description

Provide administrative support and oversee office and warehouse operations and resources management, including coordinating ad hoc renovation works when necessary;

work closely with other division and across teams to provide secretarial support, including consolidating papers and PowerPoint presentations for Executive Committee meetings, Board meetings and joint meetings;

collaborate with the Corporate Communications Division to consolidate publication materials, including the monthly Tung Wah Newsletter, corporate videos, corporate brochures, annual reports and photo albums;

supervise unit members on donation-in-kind matters, including but not limited to handling donor enquiries, arranging ceremonies, preparing thank-you letters and receipts;

prepare the Annual Capital Budget and Recurrent Budget for management’s consideration;

handle donations related to naming and acknowledgement arrangements for various service units;

prepare proposals and coordinate annual staff training programmes for staff of the Division; and

perform any ad hoc duties as assigned.

The ideal candidate should have/be:

A recognized degree or equivalent;

at least Grade D or above in both English Language (Syllabus B) and Chinese Language in the HKCEE or equivalent;

at least 4 years of post-qualification experience preferably in administration and fund-raising field;

proficiency in English and Chinese, including Putonghua;

strong communication, project management and time management skills;

great sense of responsibility and problem-solving ability;

proficiency with office software and systems; and

preferably with supervisory experience and hands-on experience in handling donations.

(Please specify in the resume or application form the relevant academic results, qualifications and working experience you have attained in detail.)

The successful candidate will initially be offered a 3-year contract with a remuneration package which will be commensurate with his/her background and experience. The continuation of employment and employment terms thereafter will be subject to mutual agreement. Apart from contributions to the MPF Scheme, other benefits include paid annual leave, medical services, a dental scheme and training sponsorships. The incumbent will normally work under a 5-day week schedule subject to operational needs and exigencies of the service.

WE ARE AN EQUAL OPPORTUNITIES EMPLOYER

Tung Wah Group of Hospitals was founded in 1870 as Tung Wah Hospital. As the oldest charitable organisation in the territory, the Group has been witnessing the development of Hong Kong community. We adapt to the times and constantly develop appropriate and quality services in medical, educational, community and traditional domains, holding fast to our mission of “healing the sick and relieving the distressed, caring for the elderly and rehabilitating the disabled, promoting education and nurturing the youngsters, and raising the infant and guiding the youth”.

Tung Wah Group of Hospitals was founded in 1870 as Tung Wah Hospital. As the oldest charitable organisation in the territory, the Group has been witnessing the development of Hong Kong community. We adapt to the times and constantly develop appropriate and quality services in medical, educational, community and traditional domains, holding fast to our mission of “healing the sick and relieving the distressed, caring for the elderly and rehabilitating the disabled, promoting education and nurturing the youngsters, and raising the infant and guiding the youth”.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How much notice are you required to give your current employer?