Executive Assistant

Enreach International Limited; Hong Kong; On-site; HKD 201,000 - 223,000; Full time

Job summary

Enreach International Limited is seeking an administrative and operations support professional in Hong Kong to organize documents, manage back-office workflows and liaise with clients and partner institutions. The role involves handling internal coordination, processing operational tasks and supporting management with daily office logistics.

The candidate should have tertiary education, 1–5 years of experience in related fields, be proficient in MS Office, and demonstrate accurate bilingual

Qualifications

• Tertiary education or above in any field.
• 1–5 years of experience in finance, insurance, asset management, law firms or PA/administration roles preferred.
• Proficient in MS Office for document processing.
• Accurate and efficient typing in Chinese and English with neat output.
• Intermediate business English reading/writing to process routine emails.
• Highly detail-oriented with confidential data handling.

Responsibilities

• Organize documents, archive contracts, proofread materials, compile reports and format business documents.
• Support back office workflows for fund, insurance and asset management activities.
• Liaise with clients, partner institutions and banks; track progress and coordinate inquiries.
• Take meeting minutes, manage workflows and internal office coordination.
• Process cheque deposits, mail documents and handle ad hoc operational tasks.
• Manage daily office logistics, supplies and venue arrangements.
• Provide light support to management, schedule coordination and travel bookings.
• Complete tasks assigned by supervisors and align with business timelines.

Skills

MS Office proficiency

Chinese and English typing

Attention to detail

Strong organisational skills

WeChat/WhatsApp communication

Education

Tertiary education or above

Tools

WeChat

WhatsApp

Email

Job description

This is an administrative and operations support role within a fund and asset management business. You will organize documents, manage back office workflows, liaise with clients and partner institutions, handle internal administrative coordination, process operational tasks, and provide support to management across daily office logistics and scheduling.

Key responsibilities

Organize documents, archive contracts, proofread materials, compile consolidated reports, format business documents and handle correspondence emails

Support back office workflows for fund, insurance and asset management businesses: data collection, KYC document sorting, preparation of filing materials and ledger updates

Liaise with clients, partner institutions and banking channels, track business progress, handle enquiries, relay updates and coordinate daily operational matters

Conduct internal administrative work, take meeting minutes, follow up on workflows, and oversee general internal office coordination

Process cheque deposits, arrange document mailing and other ad hoc operational tasks

Manage daily office logistics, supplies and venue arrangements

Provide light duty support for management including daily schedule coordination, meeting arrangement, travel booking and business reception

Complete ad hoc support tasks assigned by supervisors, and flexibly align with business timelines

About you

Tertiary education or above

1-5 years of working experience in finance, insurance, asset management, law firms or PA/administration roles at listed companies is preferred

Proficient in MS Office (Word, Excel and PowerPoint) for document processing

Accurate and efficient typing (Chinese and English) with neat output, detail oriented and rigorous working style

Intermediate business English reading and writing competency to process routine English emails and documentation

Highly detail-oriented and rigorous, no aversion to data/number-based work

Strong execution skills, logical thinking, high level of confidentiality and remain resilient under pressure when handling ad-hoc tasks

Proactive work attitude with sound task prioritisation skills; capable of independent follow up to close out assigned tasks

Outstanding fresh graduates with strong learning agility, prudence and attentiveness are also acceptable

Proficient in daily business communication via mainstream channels including WeChat, WhatsApp and email

Exposure to a professional fund and asset management environment with senior level business and high net worth client engagements for accelerated industry exposure

Straightforward team culture free of complicated office politics; supervisors provide hands on mentoring

Opportunity to build comprehensive hands on experience across funds, insurance, trusts and cross border asset management to enhance professional value

Package

Salary: HK$18,000‑20,000 per month

Benefits: Medical insurance, 13‑month salary, 10 days’ annual leave

Unlock job insights

Hirer responsiveness Salary match Number of applicants

What can I earn as an Executive Assistant