Executive Administrative Assistant, Group Compliance

hkex; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

HKEX is seeking an Administrative Assistant to provide administrative, operational and coordination support to the Group Risk & Compliance Division, reporting to the Head of Group Compliance. The role acts as a central contact for departmental administration and supports RC MO meetings and activities.

The successful candidate will have strong organizational and interpersonal skills, ability to coordinate meetings with senior management and external parties, and proficiency in Microsoft Office.

Qualifications

• Diploma or degree in Business Administration or related discipline.
• At least 3 years' relevant administrative or coordination experience.
• Strong service orientation and proactive stakeholder support.
• Excellent organizational and multitasking skills with attention to detail.
• Excellent communication and stakeholder management skills.
• Experience coordinating meetings involving senior executives and external stakeholders.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Provide high-quality administrative support to the Head of Group Compliance and the Head of Risk and Compliance Management Office, together with their teams.
• Maintains efficient and well-organized department operations.
• Act as the central coordination point for departmental administrative matters, projects, events and ad hoc assignments.
• Build strong working relationships with executive assistants, administrative teams and external counterparts, and liaise professionally to coordinate meetings and manage logistics.
• Manage and coordinate internal and external meetings, including meetings involving senior management and external stakeholders, by scheduling meetings, consolidating agendas and materials, and arranging related logistics and facilities.
• Provide administrative support across departmental systems, access management, procurement, expense processing and office administration.
• Coordinate staff onboarding/offboarding, equipment and asset management, and departmental reporting activities.
• Maintain departmental records and liaise with internal stakeholders and vendors to support the smooth operation of the Group Compliance function.

Skills

Strong communication

Organizational skills

Stakeholder management

Education

Diploma/degree in Business Administration

Tools

MS Office Suite

Job description

HKEX is seeking an Administrative Assistant to provide administrative, operational and coordination support to the Group Risk & Compliance Division, reporting to the Head of Group Compliance. The role acts as a central contact for departmental administration and supports RC MO meetings and activities.

The successful candidate will have strong organizational and interpersonal skills, ability to coordinate meetings with senior management and external parties, and proficiency in Microsoft Office.