Officer

hkex; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

HKEX is seeking an Administrative Assistant to provide administrative, operational and coordination support to the Group Risk & Compliance Division, reporting to the Head of Group Compliance. The role acts as a central contact for departmental administration and supports RC MO meetings and activities.

The successful candidate will have strong organizational and interpersonal skills, ability to coordinate meetings with senior management and external parties, and proficiency in Microsoft Office.

Qualifications

• Diploma or degree in Business Administration or related discipline.
• At least 3 years' relevant administrative or coordination experience.
• Strong service orientation and proactive stakeholder support.
• Excellent organizational and multitasking skills with attention to detail.
• Excellent communication and stakeholder management skills.
• Experience coordinating meetings involving senior executives and external stakeholders.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Provide high-quality administrative support to the Head of Group Compliance and the Head of Risk and Compliance Management Office, together with their teams.
• Maintains efficient and well-organized department operations.
• Act as the central coordination point for departmental administrative matters, projects, events and ad hoc assignments.
• Build strong working relationships with executive assistants, administrative teams and external counterparts, and liaise professionally to coordinate meetings and manage logistics.
• Manage and coordinate internal and external meetings, including meetings involving senior management and external stakeholders, by scheduling meetings, consolidating agendas and materials, and arranging related logistics and facilities.
• Provide administrative support across departmental systems, access management, procurement, expense processing and office administration.
• Coordinate staff onboarding/offboarding, equipment and asset management, and departmental reporting activities.
• Maintain departmental records and liaise with internal stakeholders and vendors to support the smooth operation of the Group Compliance function.

Skills

Strong communication

Organizational skills

Stakeholder management

Education

Diploma/degree in Business Administration

Tools

MS Office Suite

Job description

Company Introduction:

We're home to Asia's most dynamic and vibrant capital markets.

Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day.

HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: "To Connect, Promote and Progress our Markets and the Communities they support for the prosperity of all."

Job Summary:

The Administrative Assistant is responsible for providing administrative, operational and coordination support to the Group Risk & Compliance Division, reporting to the Head of Group Compliance. This role serves as a central point of contact for Group Compliance's departmental administration, ensuring the efficient coordination of meetings and the effective administration of departmental operations. In addition, the role will also support the Risk and Compliance Management Office (RCMO), where organization of risk related committees, key internal and external stakeholder meetings, and Risk & Compliance divisional activities will require assistance.

The successful candidate will possess strong organizational and interpersonal skills, with the ability to professionally coordinate meetings and interact effectively with senior management, executive assistants, internal stakeholders and external parties.

Job Duties:

Job Responsibilities

Department Administration

• Provides high-quality administrative support to the Head of Group Compliance and the Head of Risk and Compliance Management Office, together with their teams, in a professional and responsive manner.
• Maintains efficient and well-organized department operations.
• Act as the central coordination point for departmental administrative matters, projects, events and ad hoc assignments.

Meeting Coordination

• Build strong working relationships with executive assistants, administrative teams and external counterparts, and liaise professionally to coordinate meetings and manage logistics.
• Manage and coordinate internal and external meetings, including meetings involving senior management and external stakeholders, by scheduling meetings, consolidating agendas and materials, and arranging related logistics and facilities.

Other Administrative & Operational Support

• Provide administrative support across departmental systems, access management, procurement, expense processing and office administration.
• Coordinate staff onboarding/offboarding, equipment and asset management, and departmental reporting activities.
• Maintain departmental records and liaise with internal stakeholders and vendors to support the smooth operation of the Group Compliance function.

Requirements

• Diploma or degree in Business Administration or a related discipline.
• At least 3 years' relevant administrative or coordination experience.
• Strong service orientation with a proactive and professional approach to stakeholder support.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and stakeholder management skills.
• Proven ability to coordinate meetings involving senior executives and external stakeholders.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Professional, proactive and able to handle confidential information with discretion.

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

Location:

HKEX - Exchange Square

Shift:

Standard - 40 Hours (Hong Kong SAR)

Scheduled Weekly Hours:

40

Worker Type:

Permanent