Event Operations Coordinator

Centellic; Hong Kong; On-site; HKD 201,000 - 357,000; Full time

Benefits offered by this job

HoliBirthday

25 days annual leave + Public holidays

Employee Assistance Programme

Private medical and dental care with B

Wellbeing allowance HK$3480

10 days Work From Anywhere

Job summary

Centellic is a global intelligence and information services business helping clients with data-driven decisions. We’re seeking an organized Events Operations professional to support a portfolio of live and virtual events, focusing on a set of brands, ensuring flawless delivery and clear post-event analysis.

The role requires strong organizational and communication skills, with experience in event management and the ability to work with senior stakeholders.

Qualifications

• Experience in event management is beneficial.

Responsibilities

• Research suitable venues and work with Ops to select options.
• Negotiate and contract venues for conferences, dinners, receptions and awards.
• Produce and file timelines, contracts, travel plans and supplier details.
• Maintain accurate spend records for each event.
• Communicate effectively with sales, editorial and sponsorship teams.
• Manage local events onsite and coordinate necessary support.
• Conduct pre and post-event evaluations and report findings.

Skills

Highly organised

Excellent interpersonal skills

Ability to communicate with C-level

Previous event management experience

Job description

Centellic stands at the center of the markets it serves, empowering organizations with indispensable data and insight to make critical decisions on growth, risk and opportunity.

Through proprietary data, deep market expertise and AI-enabled technology, our platforms are embedded in client workflows. That capability is underpinned by our events, which bring the market together to share perspective and deepen understanding of the issues shaping each sector. Together, they give organizations earlier visibility of emerging trends, and the clarity and confidence to act when decisions matter.

At Centellic, we’re a global intelligence and information services business, setting the standard for how critical business decisions are made.

Why Centellic?

At Centellic, we help our clients make better decisions, and our people are at the heart of that work. Every individual plays an important role in this, bringing curiosity and high standards to everything they do.

Those who thrive here take ownership, care deeply about their work and are committed to excellence. Standards are high because our people set them that way. And while we have decades of expertise, we are still growing, pushing and building something extraordinary.

Centellic’s advantage is our people and the culture we’ve created together. It’s an environment where individuality is encouraged, relationships are genuine, and there’s a strong sense of purpose in what we’re building together. Collaborative, respectful and driven, we take our work seriously without taking ourselves too seriously.

This role is to support the Event Operations team in the delivery of the allocated portfolio of events, which will focus on a particular set of brands and will be made up of broadly live events but will also include some virtual events.

Key Responsibilities

• Research suitable conference and social event venues, working with the Events Operations Manager/Head of Operations to determine the best options
• Negotiate and contract venues for conferences, dinners, drinks receptions and awards
• Produce and file important documentation pertaining to each event including (but not limited to) timelines, contracts, travel plans, checklists and supplier’s details
• Determining and keeping an accurate record of event spend on each of our events
• Demonstrate effective communication with sales, editorial, sponsorship, production and other
• Be able to manage local events onsite and direct the necessary support to ensure the successful execution of our events
• Conduct pre and post event evaluations with team members and report on finding

Skills, Knowledge and Expertise

• Highly organised, and an ability to work to tight targets and deadlines
• Excellent interpersonal skills with a strong ability to build rapport.
• Ability to communicate effectively with C-level audience
• Previous event management experience would be beneficial

Our people are our most valuable asset, as such, we offer a wide range of benefits to help ensure that all are supported. We offer a rewarding and flexible role within an international, growing business, with opportunities for personal and professional development, alongside a competitive salary and benefits package including:

• HoliBirthday
• 25 days of annual leave + Public holidays
• Employee Assistance Programme
• Private medical and dental care with BUPA
• Wellbeing allowance HK$3480
• 10 days Work From Anywhere

We are committed to making our organisation an inclusive, respectful & engaging place to work with a culture shaped by our core values that promote equality, collaboration & respect in everything we do.