Event Coordinator (local & International)

Cantab Star Education Limited; Hong Kong; Hybrid; HKD 246,000 - 379,000; Full time

Benefits offered by this job

Hybrid working arrangement

Paid annual leave

Birthday leave

Comprehensive medical insurance

Job summary

Big Bang Academy is seeking an organized Event Coordinator to plan and execute a range of events, from marketing to educational engagements, in a hybrid Hong Kong setting. You will manage end-to-end logistics, coordinate with vendors and partners, and ensure events align with branding and educational goals.

The role requires strong project management, excellent communication, and fluency in English and Cantonese.

Qualifications

• Bachelor's degree in Event Management, Marketing, Communications, Education, Business Administration, or a related field.
• Proven experience in event coordination, event planning, marketing events, or a similar role.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Fluent in English and Cantonese; Mandarin is a plus.
• Proficiency in Microsoft Office, Google Workspace, and event/project management tools is an advantage.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Plan, coordinate, and execute various offline events, including marketing events and educational events.
• Manage end-to-end event planning logistics, including venue sourcing, scheduling, registration, transportation, catering, materials preparation, equipment setup, and on-site coordination.
• Work closely with marketing, curriculum, and partnership teams to develop event objectives, run-of-show, timelines, and execution plans.
• Coordinate with vendors, venues, speakers, educators, and external partners to ensure smooth event delivery.
• Support the development of event concepts and experiences that are engaging, educational, and aligned with the company's branding and goals.
• Oversee event budgets, track expenses, and support cost negotiations with suppliers and service providers.
• Prepare event materials such as briefing documents, guest lists, signage, presentation support, and participant communications.
• Ensure all event operations comply with safety, legal, and organizational requirements.
• Manage attendee communications before, during, and after events, including confirmations, reminders, and feedback collection.
• Conduct post-event evaluations and reports, including attendance, feedback, outcomes, and recommendations for improvement.

Skills

Organizational skills

Communication skills

English fluency

Cantonese fluency

Education

Bachelor's degree in Event Management or related field

Tools

Microsoft Office

Google Workspace

Event/project management tools

Job description

Event Coordinator (local & International)

We are seeking a highly organized, proactive, and detail-oriented Event Coordinator to join our team. The ideal candidate will be responsible for planning, coordinating, and executing a wide range of events, including marketing events, educational events, workshops, seminars, open days, student showcases, and partner engagement activities. This role requires strong project management and communication skills, as well as the ability to manage event logistics from end to end. The Event Coordinator will work closely with internal teams, external vendors, venue partners, and stakeholders to ensure every event is delivered smoothly and aligned with Big Bang Academy's brand and educational mission.

Key responsibilities

Plan, coordinate, and execute various offline events, including marketing events and educational events.

Manage end-to-end event planning logistics, including venue sourcing, scheduling, registration, transportation, catering, materials preparation, equipment setup, and on-site coordination.

Work closely with marketing, curriculum, and partnership teams to develop event objectives, run‑of‑show, timelines, and execution plans.

Coordinate with vendors, venues, speakers, educators, and external partners to ensure smooth event delivery.

Support the development of event concepts and experiences that are engaging, educational, and aligned with the company's branding and goals.

Oversee event budgets, track expenses, and support cost negotiations with suppliers and service providers.

Prepare event materials such as briefing documents, guest lists, signage, presentation support, and participant communications.

Ensure all event operations comply with safety, legal, and organizational requirements.

Manage attendee communications before, during, and after events, including confirmations, reminders, and feedback collection.

Conduct post-event evaluations and reports, including attendance, feedback, outcomes, and recommendations for improvement.

About you

Bachelor's degree in Event Management, Marketing, Communications, Education, Business Administration, or a related field.

Proven experience in event coordination, event planning, marketing events, or a similar role.

Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.

Experience in handling event logistics and vendor coordination.

Excellent verbal and written communication skills.

Strong problem‑solving skills and the ability to remain calm under pressure during event execution.

Fluent in English and Cantonese; Mandarin is a plus.

Proficiency in Microsoft Office, Google Workspace, and event/project management tools is an advantage.

Ability to work independently and collaboratively in a fast‑paced environment.

Flexibility to work occasional evenings, weekends, or travel as required for events.

About us

Established in 2020, Big Bang Academy is an education technology company reinventing how children aged 3–16 learn science and technology. With the vision to nurture passionate and self‑directed learners, we work jointly with world‑renowned universities and industry leaders to provide innovative and transformative learning experiences. Our programmes have successfully impacted over 25,000 students across Hong Kong, Singapore, Taiwan, and the US. We are venture‑backed by Alibaba Entrepreneurs Fund and Gobi Partners, two leading investors in Asia.

• A clear career progression with professional growth and development opportunities
• Access to cutting‑edge educational resources and esteemed partners
• Competitive compensation with performance‑based incentives
• Paid annual leave and birthday leave to celebrate your special day
• Hybrid working arrangement to cater to the diverse needs of our staff
• Comprehensive medical insurance coverage for peace of mind

Your application will include the following questions:

• How many years' experience do you have as an Events Coordinator?
• What's your expected monthly basic salary?
• How many years' experience do you have in event management?
• Which of the following statements best describes your right to work in Hong Kong?
• Which of the following languages are you fluent in?