Event Coordinator, Research

CITIC Securities International Company Limited; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

CITIC Securities International is seeking an Events professional to plan and execute both physical and virtual forums and Access Days. You will manage registrations, budgets, logistics, and post-event reporting while coordinating with internal teams and regional offices.

The role requires strong organizational and communication skills, fluency in English, Cantonese and Mandarin, and proficiency in MS Office. Flexibility for after-hours/weekend events is expected in a fast-paced environment.

Qualifications

• Postgraduate or above required.
• Minimum 2 years in event management/corporate access within Investment Banking or events industry.
• Strong organizational, administrative and logistics skills.
• Excellent verbal and written communication in English, Cantonese and Mandarin.
• Proficiency in Microsoft Office applications (Excel, PowerPoint, Outlook, Word).

Responsibilities

• Plan and execute both physical and virtual events with smooth operations.
• Assist with event registration, attendee management, budgeting and post-event reconciliation.
• Coordinate event logistics with internal stakeholders, external vendors and regional offices.
• Manage meeting schedules, participant registrations and related communications.
• Respond to event inquiries from clients, corporates, delegates and staff promptly.
• Maintain and analyze event data, prepare reports and support process improvements using event management systems and AI.
• Provide general administrative and ad hoc support as required.

Skills

Organizational skills

Administrative skills

Logistics management

Interpersonal skills

Problem-solving

Education

Postgraduate degree or above

Tools

Excel

PowerPoint

Outlook

Word

Job description

CITIC Securities International is a wholly owned subsidiary of CITIC Securities and its overseas business platform. Our award-winning research, extensive footprint in Asia, direct links to China and highly experienced finance professionals set us apart within the industry. As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC Securities International is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China. CITIC Securities International operates from 13 countries across Asia, Australia, Europe and the Americas. We offer comprehensives financial solutions to a large and diverse client base that includes global institutional investors, corporations, governments and high-net-worth individuals.

Position Description

Events team is responsible for putting together our CSI Forums and Access Days. From an organizational perspective, Events team represents one of three pillars – the other two being Roadshow Services and Corporate Liaison. Work streams related to Forums and Access Days comprise event planning, communication with internal and external stakeholders, meeting scheduling, event production and post-event reporting.

Key Areas of Responsibilities

Plan and execute both physical and virtual events, ensuring smooth operations and successful outcomes.

Assist with event registration, attendee management, budgeting, and post-event reconciliation.

Coordinate event logistics with internal stakeholders, external vendors, service providers, and regional offices.

Manage meeting schedules, participant registrations, and related event communications.

Respond to event-related inquiries from clients, corporates, delegates, and internal staff in a timely and professional manner.

Maintain and analyze event data, prepare reports, and support process improvements through the effective use of event management systems, technology and AI.

Provide general administrative and ad hoc support as required.

Requirements

Postgraduate or above

Minimum 2 years of experience in event management/ corporate access in Investment Banking / Events Industry, or a related field.

Strong organizational, administrative and logistics skills with the ability to manage multiple priorities and meet tight deadlines while maintaining accuracy and attention to detail.

Client-focused mindset with strong interpersonal and problem-solving skills.

Proactive, adaptable, and quick to learn new systems, tools, and processes.

Comfortable working in a fast-paced, high-volume environment and under pressure during peak event periods.

Excellent verbal and written communication skills in English, Cantonese, and Mandarin.

Proficient in Microsoft Office applications, particularly Excel, PowerPoint, Outlook, and Word.

Willingness to work flexible hours, including evenings and weekends, when required for events.