Event Coordinator, Research

CLSA; Hong Kong; On-site; HKD 300,000 - 560,000; Full time

Job summary

CLSA in Hong Kong is seeking an experienced Events professional to plan and execute both physical and virtual forums and access days. You will manage registrations, budgets and post-event reporting, coordinating with internal teams, vendors and regional offices to ensure smooth operations.

The role requires exceptional organization, strong communication in English, Cantonese and Mandarin, and the ability to work under tight deadlines in a fast-paced environment.

Qualifications

• Postgraduate degree or higher required.
• ≥2 years of event management experience in investment banking or corporate events.
• Strong organizational and multitasking skills with attention to detail.
• Fluent in English, Cantonese and Mandarin, with excellent communication.

Responsibilities

• Plan and execute both physical and virtual events with smooth operations.
• Assist with event registration, budgeting and post-event reconciliation.
• Coordinate logistics with internal stakeholders, vendors and regional offices.
• Manage meeting schedules and attendee registrations.
• Respond to event inquiries from clients, delegates and staff promptly.
• Analyze event data and support process improvements using event systems and AI.
• Provide general administrative and ad hoc support as required.

Skills

Event planning

Stakeholder management

Communication

Education

Postgraduate or above

Tools

Microsoft Office

Excel

PowerPoint

Job description

Position Description

Events team is responsible for putting together our CSI Forums and Access Days. From an organizational perspective, Events team represents one of three pillars - the other two being Roadshow Services and Corporate Liaison. Work streams related to Forums and Access Days comprise event planning, communication with internal and external stakeholders, meeting scheduling, event production and post-event reporting.

Key Areas of Responsibilities

• Plan and execute both physical and virtual events, ensuring smooth operations and successful outcomes.
• Assist with event registration, attendee management, budgeting, and post-event reconciliation.
• Coordinate event logistics with internal stakeholders, external vendors, service providers, and regional offices.
• Manage meeting schedules, participant registrations, and related event communications.
• Respond to event-related inquiries from clients, corporates, delegates, and internal staff in a timely and professional manner.
• Maintain and analyze event data, prepare reports, and support process improvements through the effective use of event management systems, technology and AI.
• Provide general administrative and ad hoc support as required.

Requirements

• Postgraduate or above
• Minimum 2 years of experience in event management/ corporate access in Investment Banking / Events Industry, or a related field.
• Strong organizational, administrative and logistics skills with the ability to manage multiple priorities and meet tight deadlines while maintaining accuracy and attention to detail.
• Client-focused mindset with strong interpersonal and problem-solving skills.
• Proactive, adaptable, and quick to learn new systems, tools, and processes.
• Comfortable working in a fast-paced, high-volume environment and under pressure during peak event periods.
• Excellent verbal and written communication skills in English, Cantonese, and Mandarin.
• Proficient in Microsoft Office applications, particularly Excel, PowerPoint, Outlook, and Word.
• Willingness to work flexible hours, including evenings and weekends, when required for events.