董事秘書

Hong Kong DFP Investment Group Company Limited; Hong Kong; On-site; HKD 446,000 - 781,000; Full time

Job summary

Hong Kong DFP Investment Group Company Limited is seeking an experienced executive assistant to provide comprehensive support to a director and their family, including calendar management, travel planning, and household coordination.

You will handle meetings, expense reports, office administration, and coordination with private drivers, vendors, and service providers, ensuring smooth operations and discretion.

Qualifications

• Hold Hong Kong identity card (work visa or permanent residency).
• Mainland China living or work experience.
• Possess personal Hong Kong credit card.
• Have financial knowledge and ability to prepare simple personal expense reports.
• Fluent in Mandarin and English as working languages.
• Proficient in office software with strong event organisation, planning, writing and communication skills.
• Quick thinking, good memory, strong stress tolerance and adaptability, diligent and hardworking, able to adapt to director's work pace.
• Willing to accept background checks including personal credit and work history.

Responsibilities

• Handle director or family member itineraries, reception, arrangements, ticket and hotel bookings, meeting coordination and record-keeping, and work follow-up reporting.
• Manage director's personal expense reimbursement and personal account handling.
• Oversee office and private driver attendance statistics, file management, document stamping, reception and other office matters.
• Manage company front desk, mail and courier receipt and dispatch, administrative office facilities management, material procurement and office-related matters.
• Arrange director's family driver and vehicle itineraries, family shopping, and family activity arrangements.
• Follow up and handle director's personal matters.
• Assist director with other related family external affairs.

Skills

Event organisation

Planning

Writing & communication

Stress tolerance

Adaptability

Diligence

Quick thinking

Memory

Tools

Office software

Job description

This role provides comprehensive executive and personal assistance to a director and their family, encompassing schedule management, travel arrangements, accommodation bookings, meeting coordination, personal expense reimbursement, office administration, and household management including driver and vehicle coordination, family shopping, and family activity arrangements.

Key responsibilities

Handle director or family member itineraries, reception, arrangements, ticket and hotel bookings, meeting coordination and record-keeping, and work follow-up reporting

Manage director's personal expense reimbursement and personal account handling

Oversee office and private driver attendance statistics, file management, document stamping, reception and other office matters

Manage company front desk, mail and courier receipt and dispatch, administrative office facilities management, material procurement and office-related matters

Arrange director's family driver and vehicle itineraries, family shopping, and family activity arrangements

Follow up and handle director's personal matters

Assist director with other related family external affairs

About you

Hold Hong Kong identity card (work visa or permanent residency)

Have mainland China living or work experience

Possess personal Hong Kong credit card

Have certain financial knowledge and ability to prepare simple personal expense reports

Fluent in Mandarin and English as working languages

Proficient in office software with strong event organisation, planning, writing and communication skills

Quick thinking, good memory, strong stress tolerance and adaptability, diligent and hardworking, able to adapt to director's work pace

Willing to accept background checks including personal credit and work history