Corporate Services & Office Operations Specialist

Charterhouse Limited; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Job summary

Charterhouse is seeking an Administration Specialist to join our corporate services team in Central. You will oversee day-to-day office operations, manage vendor relationships, and provide comprehensive administrative support to ensure business efficiency.

Responsibilities include handling documentation, renewals, licensing, and compliance tasks; acting as the main contact for vendors and building management; coordinating travel, meetings, and executive calendar management.

Qualifications

• Bachelor’s degree in Business Administration, HR, or related field.
• 2–3 years of administrative or corporate support experience.
• Proficient in MS Office and cloud-based collaboration tools; strong English and Chinese communication.

Responsibilities

• Manage daily office operations and maintain a professional corporate office environment in Central.
• Handle corporate documentation, renewals, licensing, and compliance-related administrative tasks.
• Serve as primary contact for office vendors, building management, procurement, and facility maintenance.
• Coordinate corporate travel arrangements, meeting logistics, and calendar management for the executive team.
• Assist in HR administration, including onboarding logistics, maintaining personnel records, and office expense management.
• Handle ad-hoc administrative projects and support general office workflow.

Skills

Communication skills

Organization

Multitasking

Confidentiality

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

Charterhouse is seeking an Administration Specialist to join our corporate services team in Central. You will oversee day-to-day office operations, manage vendor relationships, and provide comprehensive administrative support to ensure business efficiency.

Responsibilities include handling documentation, renewals, licensing, and compliance tasks; acting as the main contact for vendors and building management; coordinating travel, meetings, and executive calendar management.