Corporate Administrator, Client Services

Mourant Governance Services (Hong Kong) Limited; Hong Kong; Hybrid; HKD 250,000 - 420,000; Full time

Job summary

Mourant Governance Services (Hong Kong) Limited, based in Hong Kong, seeks a Corporate Administrator to join our Client Services team. You will support the administration of a portfolio of corporate clients, ensuring governance and service standards are met with accuracy and efficiency.

You will assist with entity incorporation and registrations in HK and offshore jurisdictions, coordinate statutory filings with the HK Companies Registry and overseas authorities, draft minutes and resolutions,

Qualifications

• Proven experience in corporate administration and company secretarial services for Hong Kong entities.
• Demonstrable knowledge of Hong Kong corporate governance, statutory filing and regulatory requirements.
• Working knowledge of Microsoft Office applications and experience using legal or corporate administration systems.
• Excellent organisational skills with attention to detail and ability to manage competing priorities.
• Ability to work independently and collaboratively within a team.
• Business fluent in written and spoken English and Chinese.

Responsibilities

• Assist with the incorporation and registration of entities in Hong Kong and offshore jurisdictions.
• Prepare and coordinate statutory and regulatory filings with the Hong Kong Companies Registry and overseas authorities.
• Provide ongoing company administration and company secretarial support to a portfolio of corporate clients.
• Draft board minutes, written resolutions and other supporting corporate documentation.
• Maintain accurate entity records within the firm’s corporate services practice management systems.
• Manage and maintain statutory records, minute books and transaction files.
• Support client onboarding and ongoing Know Your Client (KYC) requirements.
• Coordinate invoicing, payments and the collection of annual fees.
• Liaise with clients, colleagues and external stakeholders to ensure the smooth delivery of services.
• Support ad hoc projects and undertake additional duties as required.

Skills

Corporate administration

Company secretarial

Hong Kong governance knowledge

MS Office

Organisational skills

Bilingual EN/CN

Tools

Corporate administration systems

Job description

Are you an experienced corporate administrator with a strong understanding of Hong Kong corporate services and company secretarial requirements? We have an exciting opportunity for a Corporate Administrator to join our Client Services team in Hong Kong. In this role, you will support the administration of a varied portfolio of corporate clients, ensuring client relationships and transactions are managed efficiently, accurately and to a high professional standard. Working closely with colleagues, clients and overseas offices, you will provide company administration and governance support across a range of corporate structures and jurisdictions. If you would like to join an ambitious and forward thinking firm whose inclusive culture and values recognise that its people are fundamental to its success.

Applications closing date: 11 October

About the role

• Assist with the incorporation and registration of entities in Hong Kong and, where required, offshore jurisdictions.
• Prepare and coordinate statutory and regulatory filings with the Hong Kong Companies Registry and overseas authorities.
• Provide ongoing company administration and company secretarial support to a portfolio of corporate clients.
• Draft board minutes, written resolutions and other supporting corporate documentation.
• Maintain accurate entity records within the firm’s corporate services practice management systems.
• Manage and maintain statutory records, minute books and transaction files.
• Support client onboarding and ongoing Know Your Client (KYC) requirements.
• Coordinate invoicing, payments and the collection of annual fees.
• Liaise with clients, colleagues and external stakeholders to ensure the smooth delivery of services.
• Support ad hoc projects and undertake additional duties as required.

About you – essential requirements

• Proven experience in corporate administration and company secretarial services for Hong Kong entities.
• Demonstrable knowledge of Hong Kong corporate governance, statutory filing and regulatory requirements.
• Working knowledge of Microsoft Office applications and experience using legal or corporate administration systems.
• Excellent organisational skills with excellent attention to detail and the ability to manage competing priorities.
• Ability to work independently and collaboratively within a team environment while meeting deadlines.
• Business fluent in written and spoken English and Chinese.

Any years of experience stated in this job description are intended as a guide only.

All candidates are welcome to apply and will be considered based on their relevant technical knowledge and skills.

We’re an international professional services firm, bringing together legal, corporate and fund services, and consulting expertise through one integrated platform.

We help clients navigate complexity and move forward with confidence.

We work with many of the world’s leading financial institutions, corporations, asset managers, private equity firms and investment funds, as well as private clients and family offices.

At Mourant, you can expect more from your career. More opportunities to grow, more support to succeed and more ways to make an impact.

You’ll be part of an inclusive and collaborative workplace where people feel seen, heard, valued and respected, share a clear sense of purpose, and have the opportunity to thrive.

If you’re looking for meaningful work with a forward-thinking firm that values your contribution and supports your ambitions.

We’re committed to providing an inclusive and barrier-free recruitment process.