Corporate Services Administrator

Ascentium Business Services (HK) Limited; Hong Kong; On-site; HKD 380,000 - 660,000; Full time

Job summary

Ascentium is seeking an eager Corporate Services Administrator to join our Hong Kong team. The role will manage a portfolio of Hong Kong, offshore and fund clients, serving as the main client contact within the allocated team.

Responsibilities include entity formation and administration for HK, BVI and Cayman, maintaining registers and filings, and liaising with auditors and regulators. Candidates should have 2+ years in corporate administration with AML/KYC knowledge, and a business degree is

Qualifications

• Experience handling regulated BVI and Cayman entities.
• Understanding AML/KYC/CDD requirements and due diligence.
• Knowledge of HK, BVI, Cayman Islands regulations is a plus.

Responsibilities

• Entity formation, management and administration for HK, offshore and funds.
• Manage client entities to the required quality and turnaround standards.
• Respond to client/internally sourced instructions and inquiries, ensuring policy compliance.
• Handle day-to-day correspondence and administrative matters for entities.
• Assist with annual obligations and attestations for relevant jurisdictions.
• Work independently on instructions from signatories authorised to instruct Ascentium.
• Maintain registers, minute books and regulatory filings as required.
• Manage accounts receivable, WIP and billing per internal policies.

Skills

Corporate administration

AML/KYC

Client management

Regulated entities

Regulatory filings

Education

Business degree

Job description

We are seeking an eager and adaptable Corporate Services Administrator to join our Hong Kong business. This role will be responsible for managing a portfolio of Hong Kong, offshore and fund clients, and will be a point of client contact within their allocated team.

Key responsibilities

Entity formation, management and administration for jurisdictions including Hong Kong, Cayman Island and British Virgin Islands, including regulated funds

Manage the clients' entities to the internal standard of quality and service delivery turnaround

Execute and reply to verified instructions/enquiries from clients and internal sources, dealing with clients directly ensuring policies are followed and quality / turnaround requirements are met

Deal with day-to-day correspondence and administrative matters relating to the entities, originating responses as appropriate under the guidance of the supervisor/ manager as necessary

Assist with annual obligations of regulated entities as well as annual declarations and attestations depending on the specific jurisdiction

Work independently on instructions from individuals that are signatories and authorised to instruct Ascentium

Maintain all company particulars including registers, minute books and attending to the regulatory filings (including tax filing) as required

Manage accounts receivable, WIP and billing for their clients in accordance with internal policies and procedures

Ensure that the companies, partnerships and regulated funds are administered in accordance with their constitutional documents and any other relevant documents

Liaise with auditors, lawyers, regulators, the Registrar of Companies, and other governmental departments as required

About you

2+ years of corporate administrative experience particularly with regulated BVI and Cayman entities

Business degree will be a plus

Accounting and tax knowledge will be a plus

Knowledge of relevant legislation in BVI, Cayman Islands and HK

Ability to manage a large portfolio of clients

Understand AML/KYC/CDD normal business requirements

Willingness to learn and develop and hard working

HKCGI / STEP student member is desirable

More experienced candidate may be considered for the position of Senior Corporate Services Administrator

About us

Ascentium is a leading global business services platform dedicated to helping businesses and individuals scale greater heights. Headquartered in Singapore, Ascentium drives extraordinary growth through expert people, purpose-led technology, and an unwavering commitment to service excellence. Drawing on over 50 years of Harneys Fiduciary's experience in key global jurisdictions such as the British Virgin Islands, Cayman Islands, Cyprus, Hong Kong, and Singapore, our teams combine deep local expertise with global reach, offering time zone and language-appropriate services to clients around the world.