Corporate Services Administrator

Walkers Global; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Benefits offered by this job

Competitive compensation

Job summary

Walkers Professional Services (WPS) is seeking a Corporate Services Administrator in Hong Kong to manage portfolios of companies and partnerships with strict confidentiality. You will prepare documents, file with authorities, interpret resolutions, and coordinate with cross-functional teams to ensure compliant corporate records.

You will maintain ViewPoint, conduct due diligence, liaise with Finance on invoices, and support closing activities while meeting tight deadlines in a fast-paced

Qualifications

• Must hold an undergraduate degree.
• Excellent written and verbal communication in Chinese & English; Putonghua preferred.
• Highly organized with strong administrative skills and the ability to multi-task.
• Ability to maintain strict confidentiality and meet tight deadlines.

Responsibilities

• Handle day-to-day correspondence and admin matters for allocated portfolio of companies and partnerships.
• Prepare and file corporate documents with government agencies.
• Interpret board/shareholder resolutions and update corporate records.
• Maintain internal databases and systems including ViewPoint.
• Conduct due diligence on new directors/shareholders and related third parties with Compliance.
• Liaise with cross-functional teams to meet statutory requirements.
• Review invoices and coordinate with Finance for payments.
• Support closing of entities within the portfolio.
• Collaborate with Account Manager and Senior Management as needed.

Skills

Bilingual CN/EN

Organizational skills

Attention to detail

Confidentiality

Cross-border coordination

Education

Undergraduate degree

Tools

ViewPoint

Job description

Join Walkers Professional Services (WPS) – shape the future with an industry leader

Walkers Professional Services (WPS) is a dynamic, fast-growing provider of corporate, fiduciary and regulatory services to leading private equity firms, hedge funds, CLO managers, trusts, and global financial institutions. With over 400 professionals across eight locations globally, we combine the strength of private equity backing with Walkers’ trusted reputation to deliver seamless, tech-enabled solutions that help businesses to thrive and meet responsibilities with confidence.

As we invest in cutting-edge technology and expand our global footprint, we offer ambitious professionals the opportunity to achieve new career heights and make a real impact.

Why Join WPS?

If you thrive in dynamic environments and want to work with industry leaders, you’ll love what we offer:

• A growth platform – backed by strategic long-term co-investment from Vitruvian Partners and Walkers law firm, accelerating innovation and opportunity.
• Blue-chip client base – work with the best on high-impact, cross-border projects with leading global institutions.
• Global reach, deep local expertise – collaborate across major investment hubs worldwide.
• Empowered culture – a “grown-up” environment that values clarity, collaboration, and commerciality.
• Tech-enabled and client centred mindset – leverage technology to build smarter, more efficient service models.

Based in the Hong Kong office, the Corporate Services Administrator will be responsible for the review of business as assigned by the Assistant Vice President of Corporate Services or other senior members of the Corporate Services team, the administration of companies and partnerships in accordance with Company policy, and such other responsibilities as Senior Management may determine from time to time. The role will be supervised by the Assistant Vice President of Corporate Services in Hong Kong and will work closely with designated Account Managers to manage client-related matters and ensure seamless service delivery. Corporate Services Administrators are required to manage their own large portfolio of companies and partnerships, working closely with the relevant responsible attorneys and cross functional teams within Walkers.

Please note working hours: 10.30 am to 7.00 pm HKT.

Duties, Responsibilities & Person Specification

• To handle day-to-day correspondence and administrative matters from designated Account Manager relating to the assigned portfolio (“Portfolio”) of companies and partnerships, including originating responses and updating and providing registers and documents as required.
• To prepare and file corporate documents with government agencies
• To interpret board and shareholder resolutions and agreements and update the corporate records accordingly
• To maintain internal databases and systems including ViewPoint
• To conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department
• To liaise with cross functional teams (finance, reporting services, compliance, etc) to meet clients' statutory requirement
• To review all invoices in relation to the Portfolio and liaise with the Finance team, Assistant Vice President of Corporate Services and Account Manager regarding payment of the same
• To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the Account Manager, Assistant Vice President of Corporate Services and cross functional teams as appropriate
• Such other tasks as Assistant Vice President of Corporate Services, Senior Management or the Director of Corporate Services and Account Manager may request from time to time Supervisory Responsibilities Corporate Services Administrators may be expected to be

Education, Skills & Experience

• The individual must hold an undergraduate degree
• A minimum of 3 years' experience in company secretarial position gained from a reputable professional services firm or law firm preferably in handling Cayman Islands and BVI registered office matters. Candidates with onshore experience will be considered
• Excellent written and oral communications skills in Chinese & English are essential, fluency in Putonghua is preferred
• Knowledge in Viewpoint is an advantage
• Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task
• The ability to operate with strictest of confidentiality
• Reliability essential
• Fast paced approach
• Ability to work in a team
• Demonstrated ability to build strong relationships and collaborate effectively with cross border teams across multiple time zones.
• Ability to meet strict deadlines and operate on their own initiative Special Requirements
• Ability and willingness to occasionally work outside normal working hours/days when requested.

Join a team that’s redefining fiduciary and corporate services. If you’re ambitious, adaptable and ready to make a difference, WPS could be the right place for you. Competitive compensation included.

We are an equal opportunity employer. Equality, equity and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all on the basis of personal ability.