Associate, Corporate Services

Equiom Corporate Services (Hong Kong) Limited; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Job summary

Equiom Corporate Services (Hong Kong) Limited seeks an Associate to join our Hong Kong office. You will manage day-to-day administration for a portfolio of client entities, ensuring governance and regulatory requirements are met while delivering high-quality service.

You will work in a collaborative, international environment, supporting onboarding, due diligence and periodic client reviews, and maintaining accurate client records.

Qualifications

• Experience in corporate services, company secretarial or fiduciary services.
• Understanding of corporate entities, administration and regulatory obligations.
• Strong organisational skills and attention to detail.
• Effective written and verbal communication.

Responsibilities

• Administer a portfolio of client entities and meet deadlines.
• Prepare and maintain statutory records, registers and filings.
• Support client onboarding, including KYC and due diligence.
• Assist with client reviews and compliance activities.
• Prepare standard corporate documents and resolutions.
• Maintain accurate client records and update systems.
• Monitor key dates and deadlines; manage deliverables.
• Support billing processes and client account management.
• Build strong relationships with clients, colleagues and stakeholders.
• Identify opportunities to improve operational processes.
• Escalate risks or complex matters when needed.

Skills

Organised

Attention to detail

Communication skills

Client-focused

Multi-tasking

Education

Progress towards professional qualification

Tools

Microsoft Office

Job description

Lead with Confidence. Build Trusted Relationships. Drive Performance.

Be part of a global team delivering exceptional corporate services

Equiom is looking for an organised and client-focused Associate, Corporate Services to join our Hong Kong office.

This is an exciting opportunity to manage the day-to-day administration of a portfolio of client entities while working within a collaborative and international environment. You will be responsible for supporting clients with their ongoing corporate governance and regulatory requirements, maintaining high standards of service delivery, and contributing to the continued success of the Corporate Services team.

Working alongside experienced colleagues, you will gain exposure to a diverse range of clients and structures while developing your technical expertise and professional knowledge.

What you'll be doing

Administer a portfolio of client entities, ensuring all activities are completed accurately and within agreed deadlines

Prepare and maintain statutory records, company registers and regulatory filings

Support client onboarding processes, including KYC and due diligence requirements

Assist with periodic client reviews and ongoing compliance activities

Prepare standard corporate documentation, resolutions and correspondence

Maintain accurate client records and ensure internal systems are kept up to date

Monitor key dates and statutory deadlines, taking ownership of administrative deliverables

Support billing processes and contribute to the effective management of client accounts

Build and maintain strong working relationships with clients, colleagues and external stakeholders

Identify opportunities to enhance operational efficiency and improve processes

Escalate risks, issues or complex matters appropriately and in a timely manner

What we're looking for

Experience within corporate services, company secretarial, fiduciary services, financial services administration or a similar professional environment

Understanding of corporate entities, company administration and regulatory obligations

Strong organisational skills with excellent attention to detail

Effective written and verbal communication skills

Ability to manage multiple priorities and meet deadlines

Proficiency in Microsoft Office and experience working with administration systems or databases

A professional, proactive and client-focused approach

It would be great if you also have

Experience working with international or multi-jurisdictional structures

Progress towards a relevant professional qualification

Knowledge of AML/CFT requirements and corporate governance principles

Experience supporting client onboarding and compliance processes

About you

You are organised, dependable and take pride in producing high-quality work. You enjoy working collaboratively, building strong relationships and taking ownership of your responsibilities. With a positive attitude and strong attention to detail, you are committed to delivering excellent service and continuously developing your professional knowledge.

Equiom Group – Let’s Achieve More, Together

For over 45 years, Equiom has supported international businesses and private clients in achieving their ambitions and navigating complexity with confidence.

What sets us apart is how we work together. We value long term relationships, take a thoughtful, forward looking approach and focus on delivering solutions that truly make a difference.

Our people are at the heart of our success. We are proud of the collaborative and supportive culture we have built, where individuals are encouraged to share ideas, challenge thinking and grow professionally.

As we continue to evolve, we are investing in our future, embracing new opportunities and strengthening how we work across our global teams.

It is an exciting time to join Equiom. If you are motivated, curious and ready to contribute, you will find opportunities to develop your career and make a meaningful impact as part of our team.

Everyone’s welcome at Equiom

At Equiom, we believe our strength comes from the diversity of our people. We’re proud to be an inclusive, global business where different perspectives, backgrounds and experiences are truly valued.

We welcome applications from individuals of all backgrounds. Whether your qualifications are gained locally or internationally, what matters most is your potential, your mindset and what you can bring to our team. Every application is considered fairly and on its own merit, in line with local employment and equality regulations.