Boutique Office Manager: Seamless Ops & Admin

Opus Capital Partners Limited; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Opus Capital Partners Limited is seeking an organised Office Administrator to run day-to-day operations of a small Central office and provide light administrative support to the team. You will report to the Head of Office and ensure the office runs smoothly.

Key duties include managing supplies, welcoming visitors, handling calls and mail, coordinating couriers, booking rooms and travel, and assisting with ad hoc administrative matters as needed.

Qualifications

• Three or more years in office administration or a similar role.
• Experience in a small professional firm — a boutique law firm, asset manager, private bank or accounting practice.
• Self-starting and attentive to detail, able to work without supervision in a small team.

Responsibilities

• Order and manage supplies, liaise with building management and vendors (IT, cleaning, pantry, stationery), and keep the office running smoothly.
• Welcome visitors, handle incoming calls, receive and distribute mail and deliveries.
• Arrange local and international couriers, book meeting rooms and appointments, research flights and hotels, print, bind and file documents.
• Assist the team with ad hoc administrative matters as they arise.

Skills

Fluent Cantonese & English

Mandarin (good)

Microsoft Office

Attention to detail

Discretion

Self-starting

Tools

Microsoft Office

Job description

Opus Capital Partners Limited is seeking an organised Office Administrator to run day-to-day operations of a small Central office and provide light administrative support to the team. You will report to the Head of Office and ensure the office runs smoothly.

Key duties include managing supplies, welcoming visitors, handling calls and mail, coordinating couriers, booking rooms and travel, and assisting with ad hoc administrative matters as needed.