Bilingual Secretary & Bid Coordinator (ERP)

East Asia Professional Photofinishing Laboratory Ltd; Hong Kong; On-site; HKD 167,000 - 279,000; Full time

Job summary

East Asia Professional Photofinishing Laboratory Ltd is seeking a versatile administrative assistant to support quotation and bidding activities, ensuring deadlines are met.

You will translate and file documents, handle phone calls, and circulate company documents. You will coordinate with internal departments to keep order processes running smoothly and take on ad-hoc tasks as needed.

Qualifications

• College diploma or above.
• At least 2 years of relevant work experience.
• Proficiency in reading and writing English and Chinese, and ability to communicate in Cantonese.
• Proficient in operating MS Office software and ERP systems.
• Proactive at work and with a strong sense of responsibility.
• Mature, meticulous, well-organized and with strong execution ability.

Responsibilities

• Assist the supervisor in completing quotation, bidding and other related work within tight deadlines.
• Be responsible for document translation and filing, ensuring the completeness and accessibility of materials.
• Answer phone calls and send/receive company documents.
• Communicate and collaborate with relevant internal departments to ensure the smooth progress of order processes.
• Complete other ad-hoc tasks assigned by superiors.

Skills

Bilingual communication (English/Chn)

Cantonese communication

Strong execution

Education

College diploma or above

Tools

MS Office

ERP systems

Job description

Assist the supervisor in completing quotation, bidding and other related work within tight deadlines.

Be responsible for document translation and filing, ensuring the completeness and accessibility of materials.

Answer phone calls and send/receive company documents.

Communicate and collaborate with relevant internal departments to ensure the smooth progress of order processes.

Complete other ad-hoc tasks assigned by superiors.

Job Requirements:

College diploma or above.

At least 2 years of relevant work experience.

Proficiency in reading and writing English and Chinese, and ability to communicate in Cantonese.

Proficient in operating MS Office software and ERP systems.

Proactive at work and with a strong sense of responsibility.

Mature, meticulous, well-organized and with strong execution ability.

Working hours are Monday to Friday 9 AM to 6 PM, Saturday 9 AM to 1 PM

(Saturday alternate weeks after a 3-month probation period)

Unlock job insights

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Your application will include the following questions:

Which of the following statements best describes your right to work in Hong Kong? What's your expected monthly basic salary? What is your highest level of education? How would you rate your Cantonese language skills? How would you rate your Mandarin language skills? Do you have Document Management experience?

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