Bilingual Administrative Secretary for Project Support

Arup; Hong Kong; On-site; HKD 167,000 - 290,000; Full time

Benefits offered by this job

Profit sharing

Learning opportunities

Health & wellbeing benefits

Job summary

Arup is seeking a capable secretary to provide full administrative support to the team in Hong Kong. You will manage day-to-day documents, assist with bid and invoice preparation, and cover the team secretary when required.

You will organize meetings, support post-meeting follow-up, and participate in ad-hoc projects. Fluency in English and Chinese, with Putonghua helpful, and strong MS Office skills are essential for success.

Qualifications

• Diploma/Higher Diploma/Associate Degree/ Degree holder with recognised secretarial qualifications preferable.
• Proactive, mature, detail-minded with strong interpersonal, organizational and communication skills.
• Proficiency in MS Word, Excel, PowerPoint and Chinese Word Processing; fluent in English and Chinese (Putonghua helpful).
• Immediate availability is highly preferred.

Responsibilities

• Provide full secretarial support to the team and cover the other team secretary when required.
• Handle day-to-day document management, bid preparation and invoice processing.
• Organize and participate in meetings, and assist in post-meeting follow-up.
• Participate in ad-hoc projects and support the team leader as needed.

Skills

Interpersonal skills

Organizational skills

Communication skills

Bilingual English/Chinese

Education

Secretarial qualification (Diploma/Higher Diploma/Associate Degree/ Degree)

Tools

Microsoft Office

Chinese Word Processing

Job description

Arup is seeking a capable secretary to provide full administrative support to the team in Hong Kong. You will manage day-to-day documents, assist with bid and invoice preparation, and cover the team secretary when required.

You will organize meetings, support post-meeting follow-up, and participate in ad-hoc projects. Fluency in English and Chinese, with Putonghua helpful, and strong MS Office skills are essential for success.