Secretary

Arup; Hong Kong; On-site; HKD 167,000 - 290,000; Full time

Benefits offered by this job

Profit sharing

Learning opportunities

Health & wellbeing benefits

Job summary

Arup is seeking a capable secretary to provide full administrative support to the team in Hong Kong. You will manage day-to-day documents, assist with bid and invoice preparation, and cover the team secretary when required.

You will organize meetings, support post-meeting follow-up, and participate in ad-hoc projects. Fluency in English and Chinese, with Putonghua helpful, and strong MS Office skills are essential for success.

Qualifications

• Diploma/Higher Diploma/Associate Degree/ Degree holder with recognised secretarial qualifications preferable.
• Proactive, mature, detail-minded with strong interpersonal, organizational and communication skills.
• Proficiency in MS Word, Excel, PowerPoint and Chinese Word Processing; fluent in English and Chinese (Putonghua helpful).
• Immediate availability is highly preferred.

Responsibilities

• Provide full secretarial support to the team and cover the other team secretary when required.
• Handle day-to-day document management, bid preparation and invoice processing.
• Organize and participate in meetings, and assist in post-meeting follow-up.
• Participate in ad-hoc projects and support the team leader as needed.

Skills

Interpersonal skills

Organizational skills

Communication skills

Bilingual English/Chinese

Education

Secretarial qualification (Diploma/Higher Diploma/Associate Degree/ Degree)

Tools

Microsoft Office

Chinese Word Processing

Job description

Joining Arup

Arup’s purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world.

Joining Arup

Arup’s purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world.

The Opportunity

Responsible for full spectrum of secretarial support to the team include but not limited to all aspects of administrative work, day to day document handling, bid preparation and invoice preparation.

Provide secretarial support to the team leader and cover the other team secretary when required

Organize and participate in meetings, and assist in post-meeting follow up

Participate in ad-hoc projects as and when required

At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Diploma/ Higher Diploma/ Associate Degree / Degree holder with recognised secretarial qualifications is preferable
• At least 2.5 year of relevant secretarial/ administrative experience preferably with project and office administrative experience from similar industry
• Proactive, mature, detail-minded coupled with strong interpersonal, organizational and communication skills
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Chinese Word Processing
• Proficiency in both written and spoken English and Chinese. Good command of Putonghua
• Immediate availability is highly preferred

What We Offer You

At Arup, we care about each member's success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Amp's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and crosscultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Kylie Chau to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Stay safe online - Arup will never ask for your bank details as part of our recruitment process.