IT - PMO Specialist (Project Management Office)

FortisHill Consulting; Hong Kong; On-site; HKD 335,000 - 536,000; Full time

Job summary

FortisHill Consulting client seeks a PMO Specialist/Analyst to support the PMO team across multiple IT projects. You will coordinate projects, track schedules and deliverables, and assist with risk/issue management.

You will work with project managers and stakeholders to ensure documentation, reporting, and dashboards are accurate and delivered on time, enabling informed decision making.

Qualifications

• Experience in PMO, IT project coordination, project administration, or project support.
• Proficient in Microsoft Office, particularly Excel, PowerPoint and Word.
• Experience with Microsoft Project is preferred.
• Strong organisational, analytical and problem-solving skills.
• Excellent communication and interpersonal skills across cross-functional teams.
• Detail-oriented with ability to manage multiple projects and priorities.
• Fluent in Cantonese with good written English.

Responsibilities

• Support the PMO team and project managers in planning, executing, and monitoring IT projects.
• Maintain and update project schedules, status reports, and dashboards.
• Track deliverables, resources, budgets, milestones, and timelines.
• Assist project managers with day-to-day administration and coordination.
• Prepare and distribute regular project and portfolio status reports.
• Collect and consolidate project information for accurate reporting.
• Assist in analysing project data to support decision making.
• Maintain project dashboards to provide visibility into progress and actions.
• Coordinate meetings with internal and external stakeholders and follow up on actions.

Skills

PMO

IT project coordination

Project administration

Organizational skills

Analytical skills

Communication skills

Multitasking

Cantonese (fluent)

Cross-functional collaboration

Tools

Microsoft Office

Microsoft Project

Power Automate

Power BI

Job description

Our client is seeking a PMO Specialist / Analyst to support the PMO team and project managers across multiple IT projects. This role will be responsible for project coordination, schedule and deliverable tracking, reporting, documentation, and risk / issue management.

The successful candidate will work closely with project managers and cross-functional stakeholders to ensure projects are properly tracked, documented, and delivered in line with agreed timelines and objectives.

Key Responsibilities

Project Coordination & PMO Support

• Support the PMO team and project managers in planning, executing, and monitoring various IT projects.
• Maintain and update project schedules, status reports, project documentation, and management dashboards.
• Track project deliverables, resources, budgets, milestones, and timelines to ensure alignment with project objectives.
• Assist project managers with day-to-day project administration and coordination activities.
• Prepare and distribute regular project and portfolio status reports for project stakeholders and management.
• Collect and consolidate project information from different teams to ensure reporting is accurate and up to date.
• Assist in analysing project data and preparing management insights to support project-related decision making.
• Maintain project dashboards and tracking tools to provide clear visibility of project progress and key actions.

Meeting & Stakeholder Coordination

• Coordinate project meetings with internal and external stakeholders.
• Prepare meeting agendas, document meeting minutes, and follow up on outstanding action items.
• Track follow-up activities and ensure responsible parties provide timely updates.
• Support communication across project teams and relevant business / technology stakeholders.

Risk, Issue & Change Management

• Facilitate risk, issue, dependency, and change management processes across multiple projects.
• Maintain risk and issue registers and follow up on mitigation and resolution actions.
• Escalate significant project risks, delays, or dependencies to project managers where appropriate.
• Support project managers in monitoring changes to scope, timeline, resources, and deliverables.

PMO Process & Documentation

• Ensure project documentation follows established PMO standards, templates, and governance requirements.
• Maintain accurate project records, reports, meeting minutes, and supporting documentation.
• Participate in reviewing and improving PMO processes, tools, templates, and reporting practices.
• Support the standardisation and continuous improvement of project management processes.

Requirements

• Experience in PMO, IT project coordination, project administration, or project support is preferred.
• Proficient in Microsoft Office, particularly Excel, PowerPoint, and Word.
• Experience with project management tools such as Microsoft Project is preferred.
• Strong organisational, analytical, and problem-solving skills.
• Excellent communication and interpersonal skills, with the ability to work effectively across cross-functional teams.
• Detail-oriented with the ability to manage multiple projects, tasks, and priorities simultaneously.
• Strong follow-up and coordination skills with a proactive approach to project administration.
• Fluent in Cantonese with good written English.
• Excellent verbal and … …

Preferred / Bonus Skills

• Experience with Microsoft Power Automate or other workflow automation tools.
• Experience with Power BI and project / management dashboard development.
• Exposure to UI/UX design or user experience projects.
• Experience working in an IT, technology, or digital transformation environment is an advantage.