Assistant Material Management Manager (Full-time)

Hong Kong Adventist Hospital - Stubbs Road; Tsuen Wan; On-site; HKD 500,000 - 900,000; Full time

Job summary

Hong Kong Adventist Hospital - Stubbs Road is seeking an experienced procurement professional to oversee corporate-level procurement and contract initiatives across the group’s hospitals and clinics. You will manage the central contract register, drive KPI dashboards, and ensure SLAs are met to minimize audit and compliance risks.

The role requires 5–8 years in procurement with contract management experience, strong negotiation, and ERP/MS Office proficiency.

Qualifications

• Degree or above in Supply Chain Management, Business Administration, Procurement, or related discipline.
• 5 to 8 years of relevant procurement experience with emphasis on contract management.
• Healthcare sector or regulated industry experience is advantageous.
• Proficiency in MS Office; ERP implementation or configuration is a strong plus.
• Experience with renovation or fit-out contracts is a plus.
• Fluent in written and spoken English and Cantonese.

Responsibilities

• Support corporate-level procurement and contract initiatives across two hospitals and affiliated clinics.
• Manage enterprise contract register with automated renewal calendars and KPI dashboards.
• Standardize vendor terms, pricing, and SLAs across sites and drive negotiations.
• Oversee warehouse procurement, inventory sourcing, and 3PL coordination for logistics.
• Act as ERP system key user; support UAT and system configuration activities.
• Supervise purchasing staff; collaborate with Operations, Warehouse, and Finance.

Skills

Contract negotiation

Analytical skills

Vendor management

Team leadership

Communication

Education

Bachelor's degree in Supply Chain Management

Tools

MS Office

MS Dynamics

SAP

Oracle

Job description

• Responsibilities: Support corporate-level procurement and contract initiatives
• Manage a centralized corporate contract register with automated renewal calendar
• 5 to 8 years of relevant procurement experience

Responsibilities:

• Support corporate-level procurement and contract initiatives acrosstwo major hospitals and all affiliated clinics. Ensure enterprise-wide alignment of purchasing strategies, vendor terms, and compliance standards to maximize corporate leverage
• Manage a centralized corporate contract register with automated renewal calendars. Own the Hospital Contract KPI dashboard, conduct vendor performance reviews, and ensure Service Level Agreements (SLAs) are met to mitigate audit and compliance risks
• Standardize vendor terms, pricing, and SLAs across all sites to maximize corporate leverage. Drive negotiations regarding pricing, lead times, and resource allocation. Develop strong supplier relationships and monitor the performance of new/existing vendors
• Oversee warehouse procurement, inventory sourcing, and critical shortage handling. Coordinate with Third-Party Logistics (3PL) providers to optimize logistics. Additionally, provide hands-on support for specific daily operational procurement (including but not limited to satellite clinics and other designated sites) as part of a flexible coverage arrangement. Collaborate with other departments to streamline processes and improve efficiency on direct billing operational protocol
• Assist to drive continuous improvement within the Material Management team, act as a key user to ERP system configuration and User Acceptance Testing (UAT)
• Supervise and mentor a Purchasing Officer and a Purchasing Assistant. Collaborate cross-functionally with the Operations AM, Warehouse Supervisor, and Finance to ensure unified procurement strategies Participate in various projects on the development, maintenance and enhancement of operations systems

Requirements:

• Degree or above in Supply Chain Management, Business Administration, Procurement, or a related discipline
• 5 to 8 years of relevant procurement experience, with strong focus on contract management, strategic sourcing, or vendor performance. Prior experience leading a team is required
• Experience in the healthcare sector or a heavily regulated industry (e.g., JCI environment) is highly advantageous
• Proficiency in MS Office (Excel, Word), experience with ERP implementation or system configuration (e.g., MS Dynamics, SAP, Oracle) is a strong plus
• Previous experience in handling renovation, construction, or fit-out contracts will also be a distinct advantage
• Strong analytical and contract negotiation skills with proactive, innovative mindset and the ability to drive change. Mature, independent, and able to work under pressure with deadlines
• Fluent in written and spoken English and Cantonese

Candidates not invited for interview within 4 weeks may consider their applications unsuccessful.
All information provided by applicants will be used strictly for recruitment purpose only and they will be destroyed after 6 months.