Assistant Manager/Manager, Administration

BOCI-Prudential Asset Management Ltd; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

BOCI-Prudential Asset Management Ltd. is seeking a high-caliber candidate to join the Human Resources and Administration Department in Hong Kong.

The role covers procurement, fixed asset management, vendor contracting and facilities oversight to ensure smooth daily operations. The ideal candidate holds a Bachelor’s degree in Business Administration, has 5+ years of office admin experience, and is proficient in English and Chinese (Cantonese/Mandarin).

Qualifications

• Bachelor’s degree or equivalent in Business Administration or a related discipline.
• At least 5 years of office administration and corporate services experience with hands-on execution; experience in large banks or financial institutions is an advantage.
• Practical experience in procurement, fixed asset management and vendor contracting.
• Proficient in both written and spoken English and Chinese, including Cantonese and Mandarin.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Chinese word processing.

Responsibilities

• Manage relationships with landlords, property managers and vendors and hold them accountable for timely service delivery.
• Source, order and track non‑IT fixed assets, office supplies and administrative services while negotiating prices and resolving delivery issues.
• Maintain the non‑IT fixed asset ledger and handle allocation, stocktake, maintenance and disposal according to policy.
• Prepare procurement requests, process administrative reimbursements and monitor administrative spend against budget.
• Prepare the annual administrative budget, monitor execution and report variances to the supervisor.
• Perform reception, mail and courier operations to ensure smooth workflows.
• Arrange and manage corporate travel bookings, enforce travel policy and seek cost efficiencies.
• Operate access control and security measures, coordinate incident responses and manage vendor security services.
• Organize regular fire and safety inspections, maintain firefighting equipment and conduct emergency drills.
• Plan and execute office layout changes, renovations and routine maintenance to keep the workplace functional.

Skills

Procurement

Fixed asset management

Vendor contracting

Office administration

Budget management

Travel coordination

Facilities management

Security coordination

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

We are currently looking for a high-caliber candidate to join our Human Resources and Administration Department:

Responsibilities

Manage relationships with landlords, property managers and vendors and hold them accountable for timely service delivery.

Source, order and track non‑IT fixed assets, office supplies and administrative services while negotiating prices and resolving delivery issues.

Maintain the non‑IT fixed asset ledger and handle allocation, stocktake, maintenance and disposal according to policy.

Prepare procurement requests, process administrative reimbursements and monitor administrative spend against budget.

Prepare the annual administrative budget, monitor execution and report variances to the supervisor.

Perform reception, mail and courier operations to ensure smooth workflows.

Arrange and manage corporate travel bookings, enforce travel policy and seek cost efficiencies.

Operate access control and security measures, coordinate incident responses and manage vendor security services.

Organize regular fire and safety inspections, maintain firefighting equipment and conduct emergency drills.

Plan and execute office layout changes, renovations and routine maintenance to keep the workplace functional.

Requirements

Bachelor’s degree or equivalent in Business Administration or a related discipline.

At least 5 years of office administration and corporate services experience with proven hands‑on execution. Experience in large banks or financial institutions is an advantage. Candidate with less experience will be considered for a junior-level position.

Practical experience in procurement, fixed asset management and vendor contracting, etc.

Proficient in both written and spoken English and Chinese, including Cantonese and Mandarin.

Proficient in Microsoft Office (Excel, Word, PowerPoint) and Chinese word processing.

We offer competitive remuneration package and comprehensive fringe benefit to the right candidates.

Teamwork * Responsibility * Integrity * Performance