Admin Assistant/ Admin Executive

Midaspay SP Limited; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

Midaspay SP Limited, Hong Kong, is seeking an Admin Assistant/Executive to coordinate HR and financial workflows and act as a bridge between our team, management, and external partners to keep operations running smoothly.

The role covers payroll, HR records, onboarding/offboarding, MPF enrollment, and insurance updates; supports accounting and office operations; and assists with events and vendor relations.

Qualifications

• Hong Kong bachelor’ s degree or equivalent.
• 1–3 years experience in Operations, HR, or Business Support.
• Proficiency in Microsoft Excel for payroll sheets.
• Exceptional accuracy when handling numbers and legal documents.
• Multitask across routine admin tasks and dynamic events.
• Fluent in English and Cantonese; liaise with accountants and vendors.
• High integrity and discretion with sensitive data.

Responsibilities

• People & HR Operations: payroll, staff records, and leave tracking; onboarding/offboarding, MPF enrollment, insurance updates.
• Expense & Data Support: maintain internal trackers for claims and invoices; ensure audit-ready records for monthly closing.
• Office Excellence: manage vendor relations and office resources to maintain daily operations.
• Management Support: provide agile administrative assistance to management to drive departmental goals.
• Event Support: assist with planning and execution of corporate events and logistics.

Skills

Payroll management

Excel

Attention to detail

Project management

Vendor liaison

Communication

English Cantonese bilingual

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

(Candidates with more experience will be considered as Admin Executive)

As an Admin Assistant/ Executive, you will be the coordinator ensuring our internal HR and financial workflows are organized and accurate. You will act as a vital bridge between our team, management, and external partners (accountants/insurers), providing high-level administrative support to keep our company running efficiently.

Key Responsibilities

• People & HR Operations: Manage small-team payroll, staff records, and leave tracking. Handle basic HR documentation, including onboarding/ offboarding, MPF enrollment, and insurance updates with high confidentiality.
• Expense & Data Support: Manage departmental claims and invoices by maintaining accurate internal trackers, ensuring all records are organized and "audit-ready" for monthly closing.
• Office Excellence: Collaborate with the team to ensure a professional workspace, managing vendor relations and office resources to maintain a seamless daily operation.
• Management Support: Provide agile administrative assistance to the management team to drive departmental goals forward.
• Event Support: Provide occasional support in the planning and execution of corporate events, seminars, or team-building projects, assisting with logistics and vendor relations.

Requirements

• A Hong Kong bachelor's degree, or equivalent;
• Experience: 1-3 years of experience in Operations, HR, or Business Support.
• Technical Skills: Proficiency in Microsoft Excel is a must (ability to manage payroll sheets and trackers).
• Attention to Detail: Exceptional accuracy when handling numbers and legal documents.
• Project Management: Ability to multitask between routine administrative tasks and dynamic events.
• Communication: Fluent in English and Cantonese; ability to liaise professionally with external accountants and vendors.
• Maturity: High level of integrity and discretion when handling sensitive financial and personal data.

Applications must include your expected salary and availability to be considered.