ASSISTANT EXHIBITION MANAGER

Leadingnation; Hong Kong; On-site; HKD 420,000 - 640,000; Full time

Job summary

Van Cleef & Arpels in Hong Kong seeks an Exhibitions Projects Manager to lead end-to-end planning and delivery of exhibition initiatives. You will manage timelines, budgets, and stakeholder communications across bilingual content production and regulatory compliance.

You will collaborate with scenography designers and internal teams to translate designs into feasible technical solutions, supervising contractors and site logistics to ensure on-time, within-scope delivery.

Qualifications

• Experience in exhibitions management and coordinating cultural projects.
• Strong budgeting and time-management skills.
• Ability to collaborate to improve processes, tools and governance.

Responsibilities

• Lead end-to-end planning, execution, and delivery of exhibition projects, managing timelines, risk, and stakeholder communication.
• Propose, track, and report exhibition budgets; oversee procurement per guidelines.
• Administer licenses, permits, and legal/loan agreements to ensure regulatory compliance.
• Oversee transport, insurance, copyright clearances, and condition checks for exhibits.
• Collaborate with scenography designers; translate creative designs into technical solutions; supervise contractors.
• Supervise site logistics, installation/dismantling schedules, and display maintenance (climate control, safety).
• Coordinate bilingual exhibition content production and maintain project records and contracts.

Skills

Exhibitions management

Cultural projects management

Budget management

Time management

English

Chinese

Job description

Are you a good match?

You have proven experience in Exhibitions & Cultural Projects Management. You have excellent organizational, detail-oriented, with strong budget and time-management skills. You are able to collaborate with others to enhance work processes, tools and governance in the scope of their job.

You are eager to expand your skillset, continuously learning new competencies, capabilities, and knowledge to enhance your performance. You master English and Chinese.

What are we expecting from you?

Reporting to the Exhibition & Development Manager, L’ÉCOLE Asia Pacific, you will be responsible for:

• Lead the end-to‑end planning, execution, and delivery of exhibition projects, proactively managing timelines, risk mitigation, and stakeholder communication to ensure milestones are met on time and within scope.
• Propose, track, and report on exhibition budgets, executing all required procurement activities in strict accordance with company guidelines.
• Manage the administration of licenses, permits, and legal/loan agreements, ensuring all projects comply with legal regulations, security standards, and corporate policies.
• Oversee safe transport, insurance, copyright clearing, and condition checking of all physical and digital exhibits in line with international conservation standards.
• Collaborate with scenography designers and internal teams from concept to dismantlement, translating creative designs into feasible technical solutions and supervising contractor work.
• Supervise site logistics, daily installation/dismantling schedules, and display maintenance (such as climate control and safety checks) in compliance with security and handling best practices.
• Coordinate the end-to‑end production of bilingual exhibition content (labels, guides, publications) and maintain meticulous project records, contracts, and tracking reports.

More than a role…. We recruit for a career!

By joining Van Cleef & Arpels you will be part of a Maison where employee career development is at the heart of our ambition.

Upon your arrival, you will be immersed in our enchanting world with trainings on our history, know-how and creations.