APAC Executive Assistant & Office Coordinator

Mks Pamp Group; Hong Kong; On-site; HKD 420,000 - 640,000; Full time

Job summary

MKS PAMP (Hong Kong) Limited is seeking an experienced Executive Assistant to enable smooth office operations across APAC. You will manage complex calendars, handle travel and events, and support regional teams with confidential administration.

You will coordinate cross-border meetings, interact with senior leaders, and ensure seamless information flow while maintaining high standards of professionalism and discretion.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Communications or a related discipline, or equivalent professional experience.
• Minimum 5 years of experience as an executive assistant or in a senior administrative role in financial services, commodity trading, precious metals, professional services or another fast-paced international environment.
• Experience coordinating board, committee, or senior leadership meetings.

Responsibilities

• Provide executive support, including complex calendar management and acting as first point of contact for inquiries.
• Coordinate domestic and international travel, meetings and events with high attention to policy and logistics.
• Coordinate daily office operations across APAC offices, manage facilities, supplies, and onboarding activities.
• Arrange visits and events for senior stakeholders and external partners; greet visitors and manage meeting logistics.
• Administer office finances and records, process expenses and invoices, and track service agreements and payments.
• Partner with teams across Hong Kong, APAC and global offices to share best practices and improve processes.

Skills

Communication

Discretion

Initiative

Autonomy

Process improvement

Stress management

Interpersonal skills

Time zone coordination

Education

Diploma or Bachelor’s degree in Business Administration, Communications or a related discipline

Tools

Office 365

Digital tools

AI tools

Job description

MKS PAMP (Hong Kong) Limited is seeking an experienced Executive Assistant to enable smooth office operations across APAC. You will manage complex calendars, handle travel and events, and support regional teams with confidential administration.

You will coordinate cross-border meetings, interact with senior leaders, and ensure seamless information flow while maintaining high standards of professionalism and discretion.