Adminstrative

R-PAC ACCESSORIES (SINGAPORE) PTE LTD; Hong Kong; On-site; HKD 172,000 - 248,000; Full time

Job summary

R-PAC Accessories (Singapore) Pte Ltd is seeking an Administrative Executive cum Customer Service to join the team on a full-time basis. Based in the Ang Mo Kio North-East Region, you will support senior staff, manage calendars, handle correspondence and maintain orderly office operations.

You will coordinate purchases, process invoices and expense reports, assist with data entry, and provide reception support while upholding confidentiality and professional standards in a dynamic environment.

Qualifications

• Proven experience as an Administrative Assistant or in a similar administrative support role within a professional office environment.
• Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively.
• Excellent communication skills, both written and verbal, with attention to detail and accuracy.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Outlook.
• Demonstrated ability to work independently as well as collaboratively within a team setting.
• Professional demeanour and discretion in handling confidential and sensitive information.
• Flexibility and adaptability in responding to changing priorities and business needs.
• A proactive approach to problem-solving with a strong customer service orientation.

Responsibilities

• Managing and organising office documentation, records and filing systems to ensure information is readily accessible and properly maintained.
• Providing comprehensive administrative support to senior staff members, including scheduling meetings, managing calendars and coordinating appointments.
• Handling incoming and outgoing correspondence, both written and electronic, ensuring timely and accurate communication.
• Processing and maintaining expense reports, invoices and other financial documentation in accordance with company procedures.
• Coordinating office supplies and equipment requirements, ensuring stocks are maintained at appropriate levels.
• Assisting with data entry and database management, maintaining accuracy and confidentiality of sensitive information.
• Performing general administrative duties including reception support, telephone management and visitor coordination.
• Liaising with internal departments and external vendors to facilitate smooth office operations.

Skills

Administrative support

Organisational skills

Time management

Communication skills

Microsoft Office

Team player

Discretion

Problem solving

Adaptability

Job description

About the role

R-PAC Accessories (Singapore) Pte Ltd is seeking a dedicated and organised Administrative Executive cum Customer Service to join our team on a full-time basis. Based in the Ang Mo Kio North-East Region, this role is integral to the smooth operation of our administrative functions. You will provide essential support to ensure our office runs efficiently and that all administrative processes are executed with precision and professionalism. This position offers the opportunity to work in a dynamic environment where your organisational skills and attention to detail will be valued and contribute directly to our company's success.

Key responsibilities

• Managing and organising office documentation, records and filing systems to ensure information is readily accessible and properly maintained

• Providing comprehensive administrative support to senior staff members, including scheduling meetings, managing calendars and coordinating appointments

• Handling incoming and outgoing correspondence, both written and electronic, ensuring timely and accurate communication

• Processing and maintaining expense reports, invoices and other financial documentation in accordance with company procedures

• Coordinating office supplies and equipment requirements, ensuring stocks are maintained at appropriate levels

• Assisting with data entry and database management, maintaining accuracy and confidentiality of sensitive information

• Performing general administrative duties including reception support, telephone management and visitor coordination

• Liaising with internal departments and external vendors to facilitate smooth office operations

What we're looking for

• Proven experience as an Administrative Assistant or in a similar administrative support role within a professional office environment

• Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively

• Excellent communication skills, both written and verbal, with attention to detail and accuracy

• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Outlook

• Demonstrated ability to work independently as well as collaboratively within a team setting

• Professional demeanour and discretion in handling confidential and sensitive information

• Flexibility and adaptability in responding to changing priorities and business needs

• A proactive approach to problem-solving with a strong customer service orientation

• Familiarity with office management systems and administrative procedures is desirable

What we offer

At R-PAC Accessories (Singapore) Pte Ltd, we value our employees and provide a supportive workplace environment. We offer competitive remuneration and opportunities for professional development and growth. As part of our team, you will have access to a collaborative culture where your contributions are recognised and appreciated. We encourage a positive work-life balance and provide a professional working environment where you can thrive in your career. We welcome applications and encourage you to discuss any requirements or adjustments you may need during the recruitment process.

About us

R-PAC Accessories (Singapore) Pte Ltd is a dynamic and established company operating in the accessories sector. We are committed to delivering quality products and services to our clients whilst maintaining high standards of professionalism and integrity. Our team is built on values of collaboration, efficiency and excellence. We pride ourselves on creating a workplace where employees feel valued and have the opportunity to contribute meaningfully to our ongoing success and growth in a thriving industry.