Administrator

TRIPLE CLOVE; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

TRIPLE CLOVE in Hong Kong is seeking a diligent office administrator to handle general admin duties and maintain accurate records for import and export activities. You will follow up on shipment documents, coordinate with freight forwarders, suppliers, and customers, and assist with basic banking tasks such as deposits and transfers.

Proficiency in Microsoft Office and strong organizational skills are essential to keep files neat and communications clear with banks, customers, and logistics

Qualifications

• General office admin duties.
• Keep proper records of import/export documents.
• Follow up on shipment documents and delivery matters.
• Coordinate with freight forwarders, shipping agents, suppliers and customers on shipments.
• Assist with import/export and customs documentation when required.
• Handle basic banking documents and routine banking matters.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong filing, documentation and organisational skills.
• Ability to communicate effectively with banks, suppliers, freight forwarders and other external parties.
• Ability to work independently and manage multiple administrative tasks.

Responsibilities

• Handle general office administrative duties.
• Keep proper records of import and export documents.
• Follow up on shipment documents and delivery matters.
• Coordinate with freight forwarders, shipping agents, transporters, suppliers, and customers on shipments.
• Assist with basic import/export and customs documentation when required.
• Handle basic banking documents and routine banking matters.
• Assist with cheque deposits, bank-in transactions, and other banking errands.
• Prepare payment and bank transfer documents for approval.
• Assist with general banking and administrative duties as required.
• Proficient in Microsoft Office, particularly Word, Excel, and Outlook.
• Good filing, documentation, and organisational skills.
• Able to communicate effectively with banks, suppliers, freight forwarders, transporters, and other external parties.
• Able to work independently, follow instructions, and manage multiple administrative tasks.
• Careful, responsible, organized, and attentive to details.

Skills

Communication

Organisational skills

Independent work

Tools

Microsoft Office

Job description

Handle general office admin duties

Keep proper records of import and export documents.

Follow up on shipment documents and delivery matters.

Coordinate with freight forwarders, shipping agents, transporters, suppliers, and customers on shipments.

Assist with basic import/export and customs documentation when required.

Handle basic banking documents and routine banking matters.

Assist with cheque deposits, bank-in transactions, and other banking errands.

Prepare payment and bank transfer documents for approval.

Assist with general banking and administrative duties as required.

Proficient in Microsoft Office, particularly Word, Excel, and Outlook.

Good filing, documentation, and organisational skills.

Able to communicate effectively with banks, suppliers, freight forwarders, transporters, and other external parties.

Able to work independently, follow instructions, and manage multiple administrative tasks.

Careful, responsible, organized, and attentive to details.