Administrative Officer, Dean’s Office – Humanities & Social Sciences

Hong Kong University of Science and Technology (HKUST); Hong Kong; On-site; HKD 260,000 - 380,000; Full time

Job summary

HKUST is inviting applications for an Officer in the Office of the Dean of Humanities and Social Science. The appointee will handle project procurement, budget administration, and financial matters in support of project execution.

Responsibilities include assisting in general purchases, P-card management, and HR-related tasks for research personnel. The role requires a recognized degree, at least two years of relevant experience, and strong English and Chinese communication skills.

Qualifications

• Applicants for the Officer post should have a recognized degree and at least two years of relevant experience.
• Reliable, detail-oriented and a good team player
• Work independently with strong interpersonal and communication skills.
• Proficiency in both written and spoken English and Chinese, including Cantonese and Putonghua is required.
• Shortlisted candidates will be invited to sit for a written test. (Duration: 2 years, renewable)
• Information provided by applicants will be used for recruitment and other employment-related purposes.

Responsibilities

• Handle project procurement and financial management against the budgetary outline and manage the respective administration in support of the project execution
• Assist in the school’s purchases for general use and maintain P-card transactions
• Assist the School’s Managers in the School’s financial and HR matters, including the daily school operations budget, the school’s development expenses, and appointment letters to Research personnel, etc.
• Assist in providing administrative support to the School’s activities and projects, such as congregations, conferences, students’ activities, making travel arrangements, and scheduling pertaining to the project initiatives.
• Perform any other duties as assigned by the School Dean or his/her delegates.

Skills

MS Office

Interpersonal skills

Communication

Team player

Education

Recognized degree

Tools

MS Office

Job description

HKUST is inviting applications for an Officer in the Office of the Dean of Humanities and Social Science. The appointee will handle project procurement, budget administration, and financial matters in support of project execution.

Responsibilities include assisting in general purchases, P-card management, and HR-related tasks for research personnel. The role requires a recognized degree, at least two years of relevant experience, and strong English and Chinese communication skills.