Administrative Officer, Academic Registry & Student Data

The Hong Kong University of Science and Technology (Guangzhou); Hong Kong; On-site; HKD 211,000 - 282,000; Full time

Job summary

The Hong Kong University of Science and Technology (Guangzhou) invites applications for the role of Administrative Officer (ARS) in the Department of Academic Registry Services. You will handle day-to-day administrative tasks, manage student records, and support governance processes in a dynamic university setting.

Responsibilities include producing official records, generating reports from SIS or related systems, handling inquiries, developing e-forms and systems, and providing logistics and

Qualifications

• Bachelor's degree or above.
• Excellent command of written and spoken English and Chinese.
• Proficiency in Microsoft Office applications (including Excel, Word, PowerPoint and Outlook).
• Proactive, self-motivated and able to demonstrate initiative and work collaboratively.
• Excellent interpersonal, organizational, detail-oriented and problem-solving skills, with demonstrated ability to produce quality work under tight timelines.
• Sensitive to people from all cultures.

Responsibilities

• Be responsible for the day-to-day administrative functions in the Academic Registry Services (ARS), which may include processing student data related to program registration, class scheduling, examination, and graduation.
• Produce official records of study, such as Testimonial, transcripts and Award Certificate Letter to students.
• Generate reports using Student Information System (SIS) and other platforms and analyze student data in response to requests from other departments and stakeholders.
• Assist with general inquiries regarding academic policies, procedures, and requirements from students, faculty, and staff.
• Support development and enhancement of various e-forms and systems.
• Provide administrative and logistical support to the ARS, including assistance with archives management, assets management, IT information liaison, procurement, reimbursement, etc.
• Perform any other duties and responsibilities as assigned.

Skills

English & Chinese proficiency

Proactive work attitude

Interpersonal skills

Organizational skills

Detail orientation

Problem solving

Cultural sensitivity

Education

Bachelor's degree or above

Tools

MS Office

Excel

Word

PowerPoint

Outlook

Job description

The Hong Kong University of Science and Technology (Guangzhou) invites applications for the role of Administrative Officer (ARS) in the Department of Academic Registry Services. You will handle day-to-day administrative tasks, manage student records, and support governance processes in a dynamic university setting.

Responsibilities include producing official records, generating reports from SIS or related systems, handling inquiries, developing e-forms and systems, and providing logistics and