Administrative Manager / Secretary

Zero Finance Hong Kong Limited; Hong Kong; On-site; HKD 279,000 - 446,000; Full time

Benefits offered by this job

Discretionary bonus

Medical plan (comprehensive)

Snacks & drinks

Birthday gifts & red packets

Volunteer activities

Job summary

Zero Finance Hong Kong Limited invites a seasoned Administration Manager to join our team in Sheung Wan. You will lead full-spectrum secretarial and compliance duties for the group and subsidiaries, maintain statutory registers, and manage board/shareholder resolutions, registrations, filings, and contract management.

You will also oversee property administration, fleet operations, and monthly payment processing, ensuring accuracy through our internal systems.

Qualifications

• Minimum 5 years of relevant working experience in administrative, secretarial, or company secretarial support.
• Hands-on experience in preparing board/shareholder resolutions, company registrations, statutory filings, annual inspections, contract management, and official document execution.
• High degree of patience, resilience, and capable of handling detailed, repetitive, routine daily tasks.
• Proficient in MS Office applications and comfortable using internal systems for data entry and documentation.
• Strong organizational skills, high accuracy, and a responsible, positive working attitude.

Responsibilities

• Assist with full-spectrum company secretarial and compliance duties for the group and its subsidiaries, including maintaining statutory registers, preparing board/shareholder resolutions, company registrations, statutory filings, annual inspections, contract management, and official document execution.
• Handle property administration for both office and director's private properties, including liaising with property management, tenant inquiries, tracking rental collection, and following up on renovations or repairs.
• Oversee company car and fleet operations, including driver scheduling, vehicle license renewals, insurance, maintenance, and compliance matters.
• Handle monthly payment processing, invoice data entry, and expense claims accurately via the internal system.
• Manage office administrative duties, including office supply procurement, inventory control, and incoming/outgoing correspondence.
• Perform other ad-hoc daily administrative duties assigned by management.

Skills

Administrative experience

Secretarial support

MS Office

Data entry

Attention to detail

Organizational skills

Tools

Internal systems

Job description

Are you looking for yournext career move?WE ARE THE ONE!
ZeroFinance is a wholly owned subsidiary of Termbray Industries - (Stock code: 00093). We are one of the leading Fintech Companies in Hong Kong, committed to providing Financial Solutions to our clients since 2014. Our lending business reachedHKD 159 millionand revenue of HKD 52 million compared to 2021.
X WALLET is the 1stAPPintheHong KongMarket to feature a 5-second A.I. approval credit product. Our app acquiredover100k usersandachievedsteadygrowthover the years. This year, we willcontinuetobreak through withnewfeatures and products. Our newly-launched XPayisoneofthe new paymentproductstoexcel inthemarketof Paylatersolutions.

Toaccelerate businessgrowth, we are looking for a high-calibre - You to join our cohesive community! You will be a good fit:

Job Responsibilities:

Assist with full-spectrum company secretarial and compliance duties for the group and its subsidiaries, including maintaining statutory registers, preparing board/shareholder resolutions, company registrations, statutory filings, annual inspections, contract management, and official document execution.

Handle property administration for both office and director's private properties, including liaising with property management, managing tenant inquiries, tracking rental collection, and following up on renovation or repair works.

Oversee company car and fleet operations, including driver scheduling, vehicle license renewals, insurance, maintenance, and compliance matters.

Handle monthly payment processing, invoice data entry, and expense claims accurately via the internal system.

Manage office administrative duties, including office supply procurement, inventory control, and incoming/outgoing correspondence.

Perform other ad-hoc daily administrative duties assigned by management.

Job Requirements:

Minimum 5 years of relevant working experience in administrative, secretarial, or company secretarial support, gained from sizeable corporations or group companies with multi-entity structures.

Hands‑on experienced in preparing board/shareholder resolutions, company registrations, statutory filings, annual inspections, contract management, and official document execution, as well as basic property administration and company car management.

High degree of patience, resilience, and comfortable with handling detailed, repetitive, and routine daily administrative tasks.

Proficient in MS Office applications and comfortable using internal systems for data entry and documentation.

Strong organizational skills, high accuracy, attention to detail, and a responsible, positive working attitude.

Why should you join us?

Rewarding career development on a Fintech-payment project!

1:1 coaching and mentoring, work with a friendly, open-minded, supportive team!

You will be heard, valued, recognised, and appreciated!

Working in a convenient office location - Sheung Wan!

Attractiveremuneration package with a discretionary bonus!

The top-notch medical plan includes Annual body check, clinical, hospitalisation & Dental!

Free flow snacks and drinks! Yay!

Our little gratitude for your birthday, Festival gifts or red packets!

Regularly volunteers, sports company activities!

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as an executive secretary?
• Are you willing to undergo a pre-employment background check?

Zero Finance is a wholly owned subsidiary of ZERO FINTECH GROUP LIMITED - (Stock code: 0093). We are one of the leading Fintech Companies in Hong Kong, committed to providing Financial Solutions to our clients since 2014.

"Zero Wait, and Zero Pain" smart financial solution to the public. To cope with our rapid business expansion of X Wallet express automated personal loan service and other financial services, we are now seeking for a high-caliberprofessional to take up this challenging role.

X Wallet breaks the traditional way of lending using Machine Learning and data analysis to deliver an automated loan approval result in 5 seconds.

Zero Finance is a wholly owned subsidiary of ZERO FINTECH GROUP LIMITED - (Stock code: 0093). We are one of the leading Fintech Companies in Hong Kong, committed to providing Financial Solutions to our clients since 2014.

"Zero Wait, and Zero Pain" smart financial solution to the public. To cope with our rapid business expansion of X Wallet express automated personal loan service and other financial services, we are now seeking for a high-caliberprofessional to take up this challenging role.

X Wallet breaks the traditional way of lending using Machine Learning and data analysis to deliver an automated loan approval result in 5 seconds.

What can I earn as an Administration Manager