Administrative Assistant (Ref.: AA(FL-CAD)/14/08/26/C)

Hong Chi Association; Fanling; On-site; HKD 180,000 - 320,000; Full time

Job summary

Hong Chi Association is seeking an organized administrator to provide secretarial and office support to the Superintendent/Administrative Officer. The role includes liaising with internal and external parties, maintaining document systems and generating management reports.

You will handle enquiries by phone, fax, email and mail, with opportunities to take on ad-hoc tasks as assigned by the supervisor. Fluency in English and Chinese and MS Office proficiency are essential.

Qualifications

• Diploma holder or above in Administration / Management.
• 2 year’s NGO / public institution experience is preferable;
• Good command of written and spoken English and Chinese;
• Organized, attention to details, proactive, team-oriented and able to work independently;
• Proficient in the use of MS Office applications;
• Prospective employees are requested to undergo Sexual Conviction Record Check on voluntary basis (All data collected will be used for recruitment purposes only.)

Responsibilities

• Provide secretarial and administrative support to Superintendent / Administrative Officer;
• Assist to liaise with internal and external parties to ensure smooth daily operations;
• Responsible for internal documents control and maintain effective document system;
• Collating data and compiling statistics/figures and preparing various management reports;
• To assist in handling the incoming and outgoing enquiries via telephone, facsimiles, e-mail, mail and general correspondence;
• Ad-hoc job assigned by supervisor.

Skills

MS Office

English & Chinese

Education

Diploma or above in Administration/Management

Job description

Hong Chi Association was founded in 1965 and one of the largest non-profit organisations dedicated solely to serving people with intellectual disabilities in Hong Kong. For further information about the Association, please visit its website at www.hongchi.org.hk

Responsibilities

Provide secretarial and administrative support to Superintendent / Administrative Officer;

Assist to liaise with internal and external parties to ensure smooth daily operations;

Responsible for internal documents control and maintain effective document system;

Collating data and compiling statistics/figures and preparing various management reports;

To assist in handling the incoming and outgoing enquiries via telephone, facsimiles, e-mail, mail and general correspondence;

Ad-hoc job assigned by supervisor.

Requirements

Diploma holder or above in Administration / Management;

2 year’s NGO / public institution experience is preferable;

Good command of written and spoken English and Chinese;

Organized, attention to details, proactive, team-oriented and able to work independently;

Proficient in the use of MS Office applications;

Prospective employees are requested to undergo Sexual Conviction Record Check on voluntary basis** (All data collected will be used for recruitment purposes only.)