Administrative Assistant - Finance

Leadingnation; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Carlyle & Co. Hong Kong is seeking an Administrative Assistant - Finance to support daily finance operations and cross-team coordination. You will maintain filing systems, prepare reports and presentations, and assist with invoices and requisitions.

Ideal candidates have a finance or business admin background, strong organizational skills, fluency in Cantonese and English, and a proactive, confidentiality-minded approach. This is a hands-on role in a global brand journey.

Qualifications

• Professional qualification in Accounting, Finance, Business Administration, or related discipline is advantageous.
• Strong organizational and administrative skills to manage multiple tasks and priorities.
• Detail-oriented with high accuracy and confidentiality handling sensitive information.
• Proficient in Microsoft Office applications, especially Excel, Word, PowerPoint, and Outlook.
• Proactive, solution-oriented, and able to build positive relationships with stakeholders at all levels.
• Good command of written and spoken Cantonese and English; hospitality or finance admin experience is a plus.

Responsibilities

• Provide administrative support to Finance leadership and division to ensure smooth daily operations.
• Maintain filing and record management systems for physical and electronic documents.
• Prepare meeting materials, reports, presentations, and correspondence for leadership meetings.
• Coordinate schedules, meetings, and departmental activities while supporting cross-team communication.
• Assist with invoice processing, purchase requisitions, payment follow-ups, and related finance documentation.
• Support departmental projects, audits, and ad-hoc assignments in line with policies and procedures.

Skills

Multitasking

Office software

Communication

Confidentiality

Stakeholder management

Bilingual Cantonese/English

Education

Accounting/Finance/Business Admin qualification

Tools

Excel

Word

PowerPoint

Outlook

Job description

• Excellent Administration Assistant Career Path
• Work culture looks like a convivial community

About the Role

We are looking for a new breed of Administration professional to join us as the Administrative Assistant - Finance. This position will support the day-to-day administrative functions of the Finance Division, ensuring smooth operations and effective coordination across the team. This is a unique role in a global brand development journey, offering you the opportunity to be an essential part of Carlyle & Co. in Hong Kong, and we'd love to have you on board!

What You Will Do:

• Provide administrative support to the Cluster Director, Finance Business Partner and Finance Division, ensuring smooth and efficient daily operations.
• Maintain systematic filing and record management systems for both physical and electronic documents, ensuring accurate and timely retrieval of information.
• Prepare meeting materials, reports, presentations, and correspondence for Finance leadership and departmental meetings.
• Coordinate schedules, meetings, and departmental administrative activities while supporting communication across teams.
• Assist with invoice processing, purchase requisitions, payment follow-ups, and other finance-related documentation.
• Support departmental projects, audits, and ad-hoc assignments while ensuring compliance with Club policies, standards, and procedures.

What You Need to Have:

• Professional qualification in Accounting, Finance, Business Administration, or a related discipline will be an advantage.
• Strong organizational and administrative skills with the ability to manage multiple tasks and priorities effectively.
• Detail-oriented with a high level of accuracy and confidentiality when handling sensitive information and documentation.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Proactive, solution-oriented, and able to build positive working relationships with stakeholders at all levels.
• Good command of written and spoken Cantonese and English. Previous hospitality or finance administration experience will be an advantage.

Applicants who do not hear from us within six weeks of application should consider their applications unsuccessful. Personal data collected will be used for employment purpose only.

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