Administrative Assistant (Family Office)

Harmony Investment Holding Co. Ltd.; Hong Kong; On-site; HKD 167,000 - 257,000; Full time

Benefits offered by this job

Medical insurance

Job summary

Harmony Investment Holding Co. Ltd. seeks an Administrative Assistant (Family Office) to support daily operations, investments, and group coordination in Hong Kong. The role covers executive support, document drafting in Chinese and English, and cross-border scheduling.

The ideal candidate holds a Bachelor's degree with 2+ years in administrative or financial services roles, is fluent in Mandarin/Cantonese/English, and excels in confidential, fast-paced settings. Medical insurance is provided.

Qualifications

• Bachelor's degree or higher in a relevant field.
• 2+ years of experience in administration or support roles within financial institutions.
• Proficiency in Chinese and English for documents and correspondence.
• Detail-oriented with strong confidentiality and resilience.

Responsibilities

• Manage principals' overseas schedules, travel, visas, accommodation and transport.
• Assist admin processes for company registration, annual returns, bank correspondence, audits, and tax matters.
• Draft and file emails, meeting minutes, briefs, and presentations in Chinese and English.
• Handle day-to-day office administration, procurement, and expense reimbursement.
• Prepare materials for investment-related meetings and due diligence.
• Coordinate with lawyers, accountants, banks and securities firms.

Skills

Mandarin

Cantonese

English

Confidentiality

Communication

Teamwork

Education

Bachelor's degree or higher in Finance/Accounting/Law/Business Admin/Administrative Management

Tools

Word

Excel

PowerPoint

AI office tools

Job description

Administrative Assistant (Family Office)

Position Summary
We are a Hong Kong-based single family office with our headquarters in Hangzhou. This role provides administrative support for the firm's daily operations, investment activities, and group-wide coordination, ensuring the Hong Kong office runs efficiently, confidentially, and in an orderly manner.

Key Responsibilities

Administrative & Secretarial Support

• Manage the principals' overseas schedules, meetings, travel arrangements, visa applications, accommodation, and transportation;
• Assist with administrative processes relating to company registration, annual returns, bank correspondence, audits, and tax matters;
• Draft, organize, and file emails, meeting minutes, briefings, and presentation materials in both Chinese and English;
• Handle day-to-day office administration, procurement of office supplies, and expense reimbursement.

Investment & Business Support

• Assist in preparing materials for investment-related meetings, project documents, due diligence materials, and post-investment files;
• Coordinate with third-party service providers including lawyers, accountants, banks, and securities firms.

Requirements

• Bachelor's degree or above; majors in Finance, Accounting, Law, Business Administration, or Administrative Management preferred;
• 2+ years of experience in administration, secretarial work, operations, or support roles within financial institutions;
• Good command of Mandarin, Cantonese, and English, with the ability to handle documents and correspondence in both Chinese and English;
• Proficient in Word, Excel, and PowerPoint; familiarity with AI office tools is a plus;
• Detail-oriented, steady, and highly conscious of confidentiality; a fast learner capable of working under pressure and adapting to a fast-paced environment; excellent communication and coordination skills with a strong team spirit.

Compensation & Benefits

Monthly salary negotiable; medical insurance provided.