Administrative Assistant

Ascent Capital Advisors Limited; Hong Kong; On-site; HKD 156,000 - 234,000; Full time

Job summary

Ascent Capital Advisors Limited is seeking an Administrative Assistant to join the Operations Team in Hong Kong. The role supports day-to-day administration, client onboarding, KYC, and coordination with internal and external parties.

The ideal candidate holds a finance or accounting degree with 1–2 years of experience, fluent English and Cantonese, and strong MS Word/Excel/PowerPoint skills. Immediate availability is preferred.

Qualifications

• Bachelor's degree in finance or accounting preferred.
• 1–2 years of working experience.
• Fluent in English and Cantonese (spoken and written).
• Proficient in MS Word, Excel and PowerPoint.

Responsibilities

• Assist in subscription and execution process for investments, including preparation of internal documents and investor forms.
• Assist in client onboarding and KYC, and maintain client records via CRM system.
• Liaise and coordinate with internal and external parties, including IT, building management, suppliers and vendors.
• Provide full spectrum of general office administrative functions, including greeting clients, receptionist duties, ordering supplies, and handling mail and couriers.
• Provide secretarial and administrative support to the team, including travel arrangements, meeting setup and scheduling, and event organization.
• Maintain proper filing and documentation, including compliance and client records.
• Provide support to Directors and Managers.
• Handle other ad-hoc tasks as assigned.

Education

Bachelor's degree in finance or accounting

Tools

MS Word

Excel

PowerPoint

Job description

Ascent Capital Advisors Limited is an investment firm that focuses on venture capital and private investments. We work with sophisticated investors, private funds, and high growth early-stage companies. For more information, please visit our website: https://www.ascentca.com.Job Descrciption

The Administrative Assistant will be a key part of our Operations Team, helping to ensure efficient and smooth day-to-day operations.

Role and Responsibilities

Assist in subscription and execution process for investments, including the preparation of internal documents and investor forms

Assist in client onboarding and KYC, and maintain client records via Client Relationship Manager (CRM) system

Liaise and co-ordinate with internal and external parties, including IT, building management, suppliers and vendors

Provide full spectrum of general office administrative functions, including greeting clients, receptionist duties, ordering supplies, and handling mail and couriers

Provide secretarial and administrative support to the team, including travel arrangement, meeting set up and scheduling, and event organization

Maintain proper filing and documentation, including compliance and client records

Provide support to Directors and Managers

Handle other ad-hoc tasks as assigned

Job Requirements

Bachelor's degree holder with finance or accounting background is preferred

At least 1 to 2 years of working experience

Fluent in English and Cantonese (spoken and written)

Proficient in MS Word, Excel and PowerPoint

Positive attitude, energetic, helpful, resourceful, and comfortable working in a small team environment

Responsible, organized and detail-oriented, with multitasking ability

Immediate availability is preferred

Personal data collected will be used for recruitment purposes only.