Administrative and Facility Assistants

Cornerstone Global Partners; Hong Kong; Presencial; HKD 201.000 - 279.000; Jornada completa

Descripción de la vacante

Cornerstone Global Partners is seeking an Administrative and Facility Assistant in Hong Kong. This full-time role in Central and Western District focuses on delivering efficient administrative support while maintaining a well-run office environment.

You will handle reception, coordinate meetings, manage supplies, and liaise with vendors to ensure smooth daily operations and a safe, welcoming workplace for staff.

Formación

• Proven experience in an administrative or office support role.
• Strong organisational skills with the ability to manage multiple tasks.
• Excellent written and verbal communication with a professional demeanor.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Experience in facilities management or office coordination is advantageous.

Responsabilidades

• Managing reception duties, including greeting visitors and directing calls.
• Providing administrative support to senior management and teams.
• Coordinating and scheduling meetings and events.
• Maintaining office supplies and placing orders with vendors.
• Preparing and distributing correspondence and reports.
• Overseeing facility maintenance and coordinating with contractors.
• Managing office equipment maintenance and troubleshooting issues.
• Ensuring health and safety compliance in the office.
• Processing expense claims and invoices.
• Maintaining filing systems and document procedures.

Conocimientos

Organisational skills

Communication skills

Microsoft Office

Facilities management

Independent worker

Herramientas

Microsoft Office

Descripción del empleo

About the role

Our client (Listed Company in Hong Kong) is seeking an Administrative and Facility Assistant to join their team in Central and Western District. This is a full-time position that plays a vital role in supporting the smooth and efficient operation of the office environment. You will be responsible for delivering exceptional administrative support whilst ensuring our facilities are well-maintained and conducive to productive work. This role is essential to our operations, enabling our team to focus on strategic initiatives whilst you manage the day-to-day organisational and facility needs of the company.

Key responsibilities

• Managing reception duties, including greeting visitors, answering telephone enquiries and directing calls to appropriate departments
• Providing comprehensive administrative support to senior management and departmental teams
• Coordinating and scheduling meetings, conferences and office events
• Maintaining office supplies inventory and placing orders with external vendors
• Preparing and distributing correspondence, reports and other office documentation
• Overseeing facility maintenance and coordinating with external contractors as needed
• Managing office equipment maintenance and troubleshooting technical issues
• Ensuring compliance with health and safety regulations within the office environment
• Supporting staff welfare and ensuring a clean, professional and welcoming workplace
• Processing expense claims, invoices and other financial administrative tasks
• Maintaining accurate filing systems and document management procedures

What we're looking for

• Proven experience in an administrative or office support role, ideally within a professional corporate environment
• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent communication skills, both written and verbal, with a professional demeanour
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other office management software
• Experience in facilities management or office coordination is advantageous
• Demonstrated ability to work independently and as part of a team
• Attention to detail and commitment to maintaining accurate records
• Problem-solving abilities and a proactive approach to identifying office improvements
• Strong customer service orientation and the ability to interact professionally with all staff levels and external contacts
• Flexibility and adaptability in a dynamic work environment