Administration Officer - Workplace, Financial Institution (Central)

CBRE Limited; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Benefits offered by this job

Medical insurance

Dental plan

Life insurance

Performance-linked bonus

Job summary

CBRE Limited is seeking a Facilities Coordinator to act as the single point of contact for end users and to drive the performance of the facilities service management contract. The role ensures office cleanliness, equipment maintenance and safety protocols across the workplace.

The candidate will support office relocation logistics, optimize the movement of people and assets, and contribute to emergency preparedness through defined procedures and training.

Qualifications

• Higher Diploma and above in Facility Management, Property Management or related discipline.
• Minimum of 2 years of related experience in Facilities Management or Property Management.
• Detailed-minded, independent with good organizational, communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Chinese Word Processing.
• Good command of both written and spoken English and Chinese (Cantonese & Mandarin).

Responsibilities

• Perform as the single point of contact to end users and drive facilities service management contract performance.
• Oversee office cleanliness, equipment maintenance and safety protocols.
• Support the move & change and optimize the physical relocation of people, assets, and processes within the workplace.
• Develop and implement emergency procedures, ensuring the office is prepared for contingencies.
• Understand event needs, manage logistics, and coordinate details for seamless execution.
• Ensure pantry operations run smoothly with adequate supplies and equipment.

Skills

Organizational skills

Communication skills

Interpersonal skills

Bilingual English/Chinese

Education

Higher Diploma in Facility Management or related discipline

Tools

MS Office

Chinese Word Processing

Job description

Perform as the single point of contact to the end users and drive the facilities service management contract performance

Maintenance & Safety: oversees office cleanliness, equipment maintenance and safety protocols

Office Relocation Logistic: supporting the move & change and optimizing the physical relocation of people, assets, and processes within the workplace

Emergency preparedness: develops and implements emergency procedures, ensuring the office is prepared for various contingencies

Event Management: understanding event needs, managing logistics, and coordinating details for seamless execution

Pantry Management: ensuring the tea lady's operations run smoothly, including adequate supplies and equipment to support the events and daily needs

Qualifications and Requirements

Higher Diploma and above in Facility Management, Property Management or related discipline

Minimum of 2 years of related experience in Facilities Management or Property Management. Candidates with experience in insurance/ banking workplace management will be an advantage.

Detailed-minded, independent with good organizational, communication and interpersonal skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Chinese Word Processing

Good command of both written and spoken English and Chinese (Cantonese & Mandarin)

We offer a 5-day week with excellent fringe benefits, including medical insurance, dental plan, life insurance and performance-linked bonus to the right candidate.

We are an equal opportunities employer. All information provided by applicants will be treated in strict confidence and used exclusively for recruitment only.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.