Administration Assistant (Contract Administration)

Baguio Green Group; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Benefits offered by this job

Birthday Leave & Gift

Discretionary Bonus

Outpatient & Dental Subsidy

Sports Subsidy

Marriage Leave

New Born Baby Gifts

Training Sponsorship

Office Party & Employee Events

Job summary

Baguio Green Group is seeking an administrative support professional in Hong Kong to assist with day-to-day operations, CRM maintenance, and document preparation. The role involves handling inquiries, processing quotations, contracts, invoices, and reports, and supporting the Operations team with various administrative tasks.

Ideal candidates will have a Higher Diploma or above, at least two years of admin experience, and strong English/Chinese communication and organizational skills.

Qualifications

• Higher Diploma or above in any discipline.
• Minimum 2 years of administrative experience.
• Proficient in Word, Excel, PowerPoint and Chinese word processing.
• Good English and Chinese communication and organizational skills.

Responsibilities

• Responsible for cleaning / pest control / general waste management services projects
• Handle incoming enquiries and customer complaints
• Maintain CRM records and perform filing and document management duties
• Assist the Operations team in preparing quotations, contracts, invoices, reports, meeting minutes, and other related documents
• Manage sales orders and ensure timely and accurate data updates
• Handle administrative matters such as permits, insurance, audits, and other compliance-related documentation
• Assist supervisors with general administrative duties and ad hoc assignments

Skills

Independent

Detail-oriented

Self-motivated

Interpersonal skills

Communication

Organizational skills

Education

Higher Diploma or above

Tools

Microsoft Office

Chinese word processing

Job description

Baguio Green Group (Stock Code: 01397.HK)was established in 1980. Today, it has developed into an Integrated Environmental Management Solutions Provider, offering a comprehensive range of environmental services, including Professional Cleaning, Recycling, Waste Management and Collection, Green Technology, Green Products, Horticulture and Landscaping, and Integrated Pest Management. Our committed team actively develops innovative environmental solutions using the latest technologies to meet our clients' needs. Through our reliable performance, we have earned the trust of a broad client base, including the Hong Kong SAR Government, public utilities, private enterprises, and the general public.

Responsibilities

• Responsible for cleaning / pest control / general waste management services projects
• Handle incoming enquiries and customer complaints
• Maintain CRM records and perform filing and document management duties
• Assist the Operations team in preparing quotations, contracts, invoices, reports, meeting minutes, and other related documents
• Manage sales orders and ensure timely and accurate data updates
• Handle administrative matters such as permits, insurance, audits, and other compliance-related documentation
• Assist supervisors with general administrative duties and ad hoc assignments

Requirements

• Higher Diploma or above in any discipline
• Minimum 2 years of administrative experience
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Chinese word processing
• Independent, detail-oriented, self-motivated, and capable of working under pressure
• Good interpersonal, communication, and organizational skills
• Good command of spoken and written English and Chinese
• Immediate availability is highly preferred

Other Benefits

• Birthday Leave & Gift
• Discretionary Bonus
• Outpatient & Dental Subsidy
• Sports Subsidy
• Marriage Leave
• New Born Baby Gifts
• Training Sponsorship
• Office Party & Employee Events

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