Administration Manager (Tuen Mun Warehouse)

GEODIS Hong Kong Limited; Tuen Mun, Hong Kong; On-site; HKD 900,000 - 1,300,000; Full time

Job summary

GEODIS Hong Kong Limited is seeking a seasoned leader to drive General Administration, Licensing, Facility Management, Security, and Procurement across multi-site offices and logistics centres. You will champion licensing renewals, safety audits, vendor negotiations, waste management, CSR, and BE coordination to sustain compliant, efficient operations.

Ideal candidates have a degree in Business Admin/Logistics/HR and 8+ years in corporate administration or facilities, with strong multi-site

Qualifications

• Degree holder in any discipline, preferably in Business Administration, Logistics, HR, or related fields.
• Minimum 8 years of solid experience in corporate administration or facility operations, with at least 3-5 years in a managerial/supervisory role.
• Strong capability in managing and integrating multi-site teams (corporate office vs. remote warehouses).
• Prior experience in ISO standards, quality compliance, and procurement vendor negotiation is preferred.
• Familiarity with 5S / continuous improvement methodologies or Event planning will be an advantage.
• Excellent interpersonal, communication, and cross-functional collaboration skills; proactive, detail-oriented, and able to solve problems independently.
• Proficient in MS Office, with a good command of written and spoken English and Chinese (including Putonghua).

Responsibilities

• Multi-Site Operations: Oversee building operations, regulatory compliance, and manage daily office and logistics centres' administration issues to ensure company workflows run safe and efficiently.
• Company Licensing: Act as the primary owner for the application, alignment, and regular renewal of all company licenses, statutory certifications, and business registrations across all office and logistics centres.
• Security Control & Safety Audits: Oversee physical security controls, conduct regular facility safety audits, ensure strict compliance with building codes, and implement emergency response protocols.
• Facility & Equipment Management: Manage facility operations to ensure a safe, efficient, and productive working environment; guarantee proper maintenance and lifecycle management of equipment to maximize operational lifespan.
• Procurement & Vendor Negotiation: Oversee procurement processes to ensure timely and cost-effective acquisition of goods and services; lead commercial contract negotiations and performance reviews with vendors and contractors.
• Waste Management: Implement waste management and sustainability strategies to minimize environmental impact and align with corporate CSR goals.
• BE Coordination: Coordinate BE activities and maintain the Global IMS and CSR frameworks (encompassing certification strategy, sustainability, health & safety, compliance, and licensing).
• Lead initiatives to achieve QHES targets, promote safety culture, and drive environmental campaigns.
• Customer Claims: Handle customer cargo claims issues, ensuring timely dispute resolution and driving customer satisfaction.
• Warehouse HR Coordination: Coordinate daily logistics centre HR activities, including managing the recruitment process, onboarding/offboarding workflows, staffing, and staff cost allocation.

Skills

Multi-site team management

ISO standards knowledge

Procurement negotiations

5S / CI methodologies

English & Putonghua

MS Office proficiency

CSR awareness

Quality compliance

Safety compliance

Regulatory licensing

Education

Bachelor’s degree in Business Administration, Logistics, HR, or related fields

Job description

General Administration & Licensing

• Multi-Site Operations: Oversee building operations, regulatory compliance, and manage daily office and logistics centres' administration issues to ensure company workflows run safe and efficiently.

• Company Licensing: Act as the primary owner for the application, alignment, and regular renewal of all company licenses, statutory certifications, and business registrations across all office and logistics centres.

Facility Management, Security & Procurement

• Security Control & Safety Audits: Oversee physical security controls, conduct regular facility safety audits, ensure strict compliance with building codes, and implement emergency response protocols.




• Facility & Equipment Management: Manage facility operations to ensure a safe, efficient, and productive working environment; guarantee proper maintenance and lifecycle management of equipment to maximize operational lifespan.




• Procurement & Vendor Negotiation: Oversee procurement processes to ensure timely and cost-effective acquisition of goods and services; lead commercial contract negotiations and performance reviews with vendors and contractors.




• Waste Management: Implement waste management and sustainability strategies to minimize environmental impact and align with corporate CSR goals.

Business Excellence & Customer Claims

• Quality Audits: Oversee and conduct rigorous internal quality audits to ensure absolute compliance with corporate standards and regulatory requirements.




• BE Coordination: Coordinate BE activities and maintain the Global IMS and CSR frameworks (encompassing certification strategy, sustainability, health & safety, compliance, and licensing).




• Lead initiatives to achieve QHES targets, promote safety culture, and drive environmental campaigns.




• Customer Claims: Handle customer cargo claims issues, ensuring timely dispute resolution and driving customer satisfaction.

Warehouse HR Coordination

• Coordinate daily logistics centre HR activities, including managing the recruitment process, onboarding/offboarding workflows, staffing, and staff cost allocation.

Job Requirements

• Degree holder in any discipline, preferably in Business Administration, Logistics, HR, or related fields.




• Minimum 8 years of solid experience in corporate administration or facility operations, with at least 3-5 years in a managerial/supervisory role.




• Strong capability in managing and integrating multi-site teams (corporate office vs. remote warehouses) is a must.




• Prior experience in ISO standards, quality compliance, and procurement vendor negotiation is preferred.




• Familiarity with 5S / continuous improvement methodologies or Event planning will be an advantage.




• Excellent interpersonal, communication, and cross-functional collaboration skills; proactive, detail-oriented, and able to solve problems independently.




• Proficient in MS Office, with a good command of written and spoken English and Chinese (including Putonghua).