Administration Manager

HiredChina.com国际人才招聘网; Hong Kong Island; On-site; HKD 300,000 - 520,000; Full time

Job summary

HiredChina.com国际人才招聘网 is looking for an experienced Hong Kong Office Administration Manager to oversee daily operations in Central and ensure a efficient, compliant workplace. The role includes facilities management, procurement, and cross-functional coordination with senior leadership.

The candidate will support multilingual business needs in Cantonese, Mandarin, and English, manage calendars and meetings, and help implement local policies while maintaining confidentiality and high service

Qualifications

• Bachelor’s degree or above in Business Administration, Administrative Management, Hospitality Management or related fields are preferred.

Responsibilities

• Oversee day-to-day administrative operations of the Hong Kong office, including office space, facilities, workplace environment and overall office efficiency.
• Manage expense payments and cost allocation across different business units, and matters related to company chops, document certification and other local administrative procedures.
• Coordinate visits from clients and business partners, including reception arrangements, meeting room coordination, business meals and travel-related support.
• Provide executive assistant support to senior management in the Hong Kong region, including calendar management, meeting minutes, document circulation and cross-functional communication.
• Implement the Group’s administrative policies and procedures, adapting to local Hong Kong regulations and cultural considerations.
• Manage office service providers including property management, cleaning, security and office procurement, ensuring service quality and cost efficiency.
• Support local HR and personnel administration matters for the Hong Kong office.
• Collaborate with Workplace Services to enable cross-regional projects and timely execution in Hong Kong.

Skills

Office admin

Executive assistant

Multilingual

SAP

Lark

WeCom

HK regulations

Confidentiality

Education

Bachelor's degree

Tools

SAP

Lark

WeCom

Job description

Title: Hong Kong Office Administration Manager

Location: Central, Hong Kong

Responsibilities

• Oversee the day-to-day administrative operations of the Hong Kong office, including office space, facilities, workplace environment and overall office efficiency.
• Manage expense payments and cost allocation across different business units, as well as matters related to company chops, document certification and other local administrative procedures.
• Coordinate visits from clients and business partners, including reception arrangements, meeting room coordination, business meals and travel-related support.
• Provide executive assistant support to senior management in the Hong Kong region, including calendar management, meeting minutes, document circulation and cross-functional communication.
• Implement the Group’s administrative policies and standard procedures, while adapting them to local Hong Kong regulations, business practices and cultural considerations.
• Manage office service providers, including property management, cleaning, security and office procurement, while ensuring service quality and cost efficiency.
• Support local HR and personnel administration matters for the Hong Kong office.
• Work closely with the Group’s Workplace Services team to facilitate cross-regional projects and ensure timely and effective execution in Hong Kong.

Qualifications

• Bachelor’s degree or above. Majors in Business Administration, Administrative Management, Hospitality Management or related fields are preferred.

Required Skills

• 5+ years of office administration experience within multinational companies or large-scale organizations in Hong Kong. Experience combining office administration and executive/business assistant responsibilities is preferred.
• Based in Hong Kong with fluent Cantonese, Mandarin and English, both written and spoken, with the ability to support a multilingual business environment effectively.
• Good knowledge of Hong Kong employment regulations, property management regulations and business etiquette.
• Excellent multitasking and organizational skills, strong service orientation and a high level of confidentiality.
• Proficient in Microsoft Office and familiar with enterprise management systems such as SAP, Lark and WeCom.
• Strong sense of ownership, resilience and results orientation, with the ability to independently manage the full scope of Hong Kong office administration.