Administration Manager

Harbridge Partners Limited; Hong Kong; On-site; HKD 420,000 - 680,000; Full time

Job summary

Harbridge Partners Limited in Hong Kong is seeking an Administration Manager to oversee reception, coordinate cross-department logistics, and ensure smooth on-site visiting procedures.

You will manage archives, fixed assets, office supplies, company vehicles, and organize meetings, while maintaining a tidy and compliant office environment and safeguarding confidential materials.

Qualifications

• Bachelor's degree from a full-time university.
• 8-10 years of comprehensive administrative management experience with independent hands-on working capabilities.
• Experience in fixed asset stocktaking, tenant management and official vehicle administration.
• Fluent in Cantonese and Mandarin with strong local business communication skills.
• Diligent, responsible and detail-oriented with strong planning and coordination.
• Proficient in office software and drafting official documents.

Responsibilities

• Oversee official business reception, planning itineraries and coordinating resources for smooth visiting procedures.
• Manage company archives and official documents with classification, filing and security.
• Handle full lifecycle of fixed assets and office supplies including procurement and stocktaking.
• Manage company vehicles, including scheduling, registration and maintenance follow-up.
• Organize internal and external meetings, prepare materials and provide on-site support.
• Maintain an orderly office environment and coordinate daily facility management.
• Handle daily tenant management and routine communications to ensure smooth operations.

Skills

Office management

Asset management

Vendor coordination

Meeting facilitation

Communication

Education

Bachelor's degree or above

Tools

Office software

Job description

Harbridge Partners Limited

• Oversee official business reception, including itinerary planning, cross-department resource coordination and on-site arrangement, to ensure professional and smooth visiting procedures.
• Manage company archives and official documents, including classification, filing and safekeeping of documents, contracts and confidential materials, ensuring standardized management and information security.
• Conduct full lifecycle management of fixed assets and office supplies, covering procurement, acceptance, issuance, registration and regular stocktaking, to ensure accurate asset records and standardized daily management.
• Manage company official vehicles, including scheduling, usage registration, daily inspection and maintenance follow-up, to support safe and efficient business operations.
• Organize internal and external meetings, prepare meeting materials, provide on-site support, and complete full on-site meeting support to ensure seamless meeting execution.
• Take charge of office daily logistics and property liaison, maintain a tidy and orderly office environment, and coordinate daily facility maintenance and property affairs.
• Handle daily tenant management, including routine communication, business coordination and record maintenance, to ensure smooth tenant operation management.

Job Requirements

• Bachelor’s degree or above from a full-time university.
• 8-10 years of comprehensive administrative management experience with independent hands-on working capabilities.
• Proven practical experience in fixed asset stocktaking, tenant management and official vehicle daily administration, with full familiarity with relevant operational workflows.
• Fluent in Cantonese and Mandarin with proficient communication skills for local Hong Kong business scenarios.
• Diligent, responsible and detail-oriented, with strong overall planning, coordination, problem-solving and execution capabilities.
• Proficient in office software; competent in official document drafting and daily administrative paperwork.

What can I earn as an Administration Manager