Administration & Exhibition Coordinator

Caritas - Hong Kong; Hong Kong; On-site; HKD 279,000 - 446,000; Full time

Job summary

Caritas – Hong Kong invites applications for the Education Services Division for the Administration and Event Officer role. The incumbent will provide day-to-day financial, procurement, and administrative support to the department, while contributing to exhibitions and archives management in the newly established Archive Display Room.

An interest in exhibition curation is highly valued. The role reports to the Head of Caritas Academy and involves coordinating exhibitions, liaising with vendors,

Qualifications

• Diploma or degree in any discipline.
• At least 2 years of relevant administration experience.
• Experience in finance, procurement or records is an advantage.
• Interest in archives and exhibitions.
• Ability to coordinate activities and work independently.
• Strong organization and attention to detail; MS Office proficiency; good English and Chinese.

Responsibilities

• Support budget monitoring and expense tracking; assist with payments.
• Coordinate purchasing, liaise with vendors, maintain records.
• Provide daily administrative support including documentation, scheduling, and internal communications.
• Assist with training and department activities through logistics coordination and IT/AV support.
• Contribute ideas and help curate exhibitions; coordinate visits and displays.
• Organize and catalogue archival materials for ongoing collection management.

Skills

MS Office

English

Chinese

Education

Diploma or degree

Tools

Database maintenance

A/V support

Job description

Caritas – Hong Kong invites applications for the Education Services Division for the Administration and Event Officer role. The incumbent will provide day-to-day financial, procurement, and administrative support to the department, while contributing to exhibitions and archives management in the newly established Archive Display Room.

An interest in exhibition curation is highly valued. The role reports to the Head of Caritas Academy and involves coordinating exhibitions, liaising with vendors,