Administration Clerk (REF: A3/ADC/MD/JOBS)

Tung Wah Group of Hospitals; Hong Kong; On-site; HKD 167,000 - 257,000; Full time

Benefits offered by this job

MPF scheme

Paid annual leave

Medical services

Dental scheme

Training sponsorships

5-day work week

Job summary

Tung Wah Group of Hospitals is seeking an administrative assistant to support clinical centres with word processing, data entry, and records maintenance. You will also handle appointments, registrations, payments, inquiries and organize health education programs.

The role requires Cantonese fluency and strong MS Office skills, with 2–3 years of relevant experience or 5 HKCEE passes. A 2-year contract and competitive benefits are offered.

Qualifications

• HKCEE passes including Chinese, English (Syl. B) & Mathematics or equivalent.
• Form 5 with at least 3 years of relevant experience.
• Proficiency in Chinese and English word processing.

Responsibilities

• Perform administrative and office support: word processing, filing, data entry, and records maintenance.
• Provide on-site clerical support to clinical centres, handle appointments, registrations, payments and inquiries.
• Organise health education and promotion programs; liaise with corporate colleagues, suppliers and Hospital Authority staff.
• Check and collate information; provide support to approved projects.
• Provide logistical support: arrange travel schedules and meeting venues.
• Perform other duties as assigned.

Skills

Fluent Cantonese

MS Office proficiency

Word processing

Education

HKCEE passes including Chinese, English (Syl. B) & Mathematics or equivalent

Form 5 with at least 3 years relevant experience

Tools

MS Office

Job description

Perform administrative and office support activities including word processing, filing, data entry, preparation and compilation of statistical and financial data and records maintenance;

provide on-site administrative and clerical support to clinical centres under TWGHs on need basis, such as handling appointments, registrations, payments, clients’ enquiries and organization of health education and promotion programs, etc.;

communicate properly with different parties including corporate colleagues, suppliers and staff of Hospital Authority, etc.;

check and collate information and provide administrative support to approved projects;

provide logistical support such as arrangement of travel schedules and reservation of meeting venues; and

perform any other duties as assigned.

The ideal candidate should have/be:

(a) 5 passes in HKCEE including Chinese Language, English Language (Syl. B) & Mathematics or equivalent plus at least 2 years of relevant experience; or
(b) completed F.5 plus at least 3 years of relevant experience;

able to speak fluent Cantonese; and

proficient in both Chinese and English word-processing skills and MS Office operation.

(Please specify in the resume or application form the relevant academic results/qualifications and working experience you have attained in detail.)

The successful candidate will initially be offered a 2-year contract with a remuneration package which will be commensurate with his/her background and experience. The continuation of employment and employment terms thereafter will be subject to mutual agreement. Apart from contributions to the MPF Scheme, other benefits include paid annual leave, medical services, a dental scheme and training sponsorships. The incumbent will normally work under a 5-day week schedule subject to operational needs and exigencies of the service.

WE ARE AN EQUAL OPPORTUNITIES EMPLOYER

Tung Wah Group of Hospitals was founded in 1870 as Tung Wah Hospital. As the oldest charitable organisation in the territory, the Group has been witnessing the development of Hong Kong community. We adapt to the times and constantly develop appropriate and quality services in medical, educational, community and traditional domains, holding fast to our mission of “healing the sick and relieving the distressed, caring for the elderly and rehabilitating the disabled, promoting education and nurturing the youngsters, and raising the infant and guiding the youth”.

Tung Wah Group of Hospitals was founded in 1870 as Tung Wah Hospital. As the oldest charitable organisation in the territory, the Group has been witnessing the development of Hong Kong community. We adapt to the times and constantly develop appropriate and quality services in medical, educational, community and traditional domains, holding fast to our mission of “healing the sick and relieving the distressed, caring for the elderly and rehabilitating the disabled, promoting education and nurturing the youngsters, and raising the infant and guiding the youth”.