Administration Assistant Officer

Po Leung Kuk; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Po Leung Kuk in Hong Kong is seeking a dedicated administrator to support projects, compile service statistics, and coordinate volunteer activities for funded programmes. You will assist in volunteer deployment for the Social Services Department, and help prepare statistical reports to aid management planning.

The successful candidate holds a diploma with at least 2 years of relevant experience, demonstrates self‑motivation, strong organizational and interpersonal skills, and is proficient in

Qualifications

• Recognized diploma holder with at least 2 years of relevant working experience, volunteer coordination preferred.
• Self-motivated with good organization and interpersonal skills.
• Proficient in written and spoken English and Chinese.

Responsibilities

• Provide administrative support to the projects including service statistics, project evaluation and expenditure reports; and coordinate volunteer service proposed by the funder;
• Assist in coordinating individual volunteers for the Social Services Department; collect and maintain volunteer service data; prepare statistical reports and summaries to support management planning;
• Participate in planning, logistics and execution of the volunteer recognition ceremony, and support for other recognition programmes;
• Participate in the development and implementation of the Volunteer Management System including redefining functions and user acceptance testing;
• Support the planning, coordination and execution of departmental projects, events, fundraising programmes and corporate activities;
• Conduct research and provide analytical support for the formulation and review of departmental policies; and
• Coordinate staff training, seminars, talks and departmental activities to support organisational development.

Skills

Volunteer coordination

Organizational skills

Interpersonal skills

English language

Chinese language

Education

Diploma in relevant field

Job description

Founded in 1878, Po Leung Kuk, as one of the largest charity organisations in Hong Kong, has been serving Hong Kong for 148 years with its objective of “Protecting the Young and the Innocent”(保赤安良). Currently, the Kuk has 325 units strategically located in Hong Kong and provides services in education, social welfare, youth, recreation, culture and integrated health care. We have about 45,000 students in our schools and attend to more than 3,000,000 visits for services annually in the past 3 years. For more information about Po Leung Kuk, please go to www.poleungkuk.org.hk. We are now inviting high caliber candidates to apply for the position below.

Key Responsibilities

• Provide administrative support to the projects including service statistics, project evaluation and expenditure reports; and coordinate volunteer service proposed by the funder;
• Assist in coordinating individual volunteers for the Social Services Department; collect and maintain volunteer service data; prepare statistical reports and summaries to support management planning;
• Participate in planning, logistics and execution of the volunteer recognition ceremony, and support for other recognition programmes;
• Participate in the development and implementation of the Volunteer Management System including redefining functions and user acceptance testing;
• Support the planning, coordination and execution of departmental projects, events, fundraising programmes and corporate activities;
• Conduct research and provide analytical support for the formulation and review of departmental policies; and
• Coordinate staff training, seminars, talks and departmental activities to support organisational development.

Our Requirements

• Recognized diploma holder with at least 2 years of relevant working experience, volunteer coordination experience preferred;
• Self‑motivated with good organization and interpersonal skills;
• Proficient in both written and spoken English and Chinese;

Note

Appointment will be made on renewable contract terms.Po Leung Kuk is an equal opportunity employer and welcomes applications from all qualified candidates. Information provided relating to employment will be kept confidential and used only for processing applications. Applicants who are not contacted within 6 weeks may consider their application unsuccessful. All unsuccessful applications will be securely destroyed upon completion of the recruitment process.For more information about Po Leung Kuk, please visithttp://www.poleungkuk.org.hk.

As an employer, Po Leung Kuk will help providing relevant documents to eligible new employees aged 40 or above to apply for the Re‑employment Allowance under the "Re‑employment Allowance Pilot Scheme" launched by the Labour Department. For more information, please visithttps://www2.jobs.gov.hk/0/tc/information/rea/.