Administration Assistant

Alta Management Limited; Hong Kong; On-site; HKD 134,000 - 201,000; Full time

Benefits offered by this job

Group Medical Insurance

MPF

Annual Leave

Discretionary Bonus

Job summary

Alta Management Limited is seeking a proactive administrative and secretarial assistant to provide full-spectrum support to the team and management in Hong Kong. You will manage calendars, schedule meetings, coordinate appointments, handle inquiries, and maintain filing systems.

The role requires 1-2 years' clerical experience, MS Office proficiency, fluent English and Chinese (Cantonese), and strong organisational skills. We offer MPF, medical insurance, annual leave, and a discretionary bonus.

Qualifications

• Form 5 / HKDSE or above.
• 1-2 years working experience in clerical and administrative works.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and Chinese Word Processing.
• Good command of both written and spoken English and Chinese (Cantonese).
• Strong organisational, interpersonal, and communication skills.
• Responsible, detail-oriented, and able to prioritise tasks effectively.

Responsibilities

• Provide full-spectrum administrative and secretarial support to the team and management.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle general office duties including answering phone calls, emails, and receiving visitors.
• Maintain filing systems (both physical and digital) and update records accurately.
• Prepare reports, documents, and correspondence as required.
• Assist with office supplies management and ensure the office environment remains tidy and well-organised.
• Support travel arrangements, event coordination, and ad-hoc administrative tasks.
• Perform other duties as assigned by the supervisor.

Skills

MS Office

Chinese Word Processing

Bilingual English/Chinese

Organisational skills

Communication

Education

Form 5 / HKDSE

Job description

Provide full-spectrum administrative and secretarial support to the team and management

Manage calendars, schedule meetings, and coordinate appointments

Handle general office duties including answering phone calls, emails, and receiving visitors

Maintain filing systems (both physical and digital) and update records accurately

Prepare reports, documents, and correspondence as required

Assist with office supplies management and ensure the office environment remains tidy and well-organised

Support travel arrangements, event coordination, and ad-hoc administrative tasks

Perform other duties as assigned by the supervisor

What we're looking for

Form 5 / HKDSE or above

1-2 years working experience in clerical and administrative works

Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and Chinese Word Processing

Good command of both written and spoken English and Chinese (Cantonese)

Strong organisational, interpersonal, and communication skills

Responsible, detail-oriented, and able to prioritise tasks effectively

Group Medical Insurance to ensure your health and well-being

Mandatory Provident Fund (MPF) for long-term financial security

Annual Leave & Paid Holidays to maintain work-life balance

Discretionary Bonus