Admin Assistant

Meta Elephant Enterprises Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Meta Elephant Enterprises Limited is seeking a reliable Administrative Assistant to support daily office operations in Hong Kong. The role requires proactive problem-solving, strong communication, and a focus on accuracy and organization.

Responsibilities include managing communications, scheduling, document preparation, and assisting with basic bookkeeping and procurement as needed. Fluency in Mandarin and strong English skills are essential for collaboration with team members and management.

Qualifications

• 3–5 years of experience as an administrative assistant or similar clerical role.
• Fluent Mandarin and good professional English (written and spoken).
• Proficiency in MS Office and Google Workspace.

Responsibilities

• Daily office administrative tasks including handling phone calls and emails.
• Prepare, edit, and organize company documents and meeting minutes.

Skills

Communication

Time management

Teamwork

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Job description

We are looking for a reliable, organized, and detail-oriented Administrative Assistant to join our team. In this role, you will be the backbone of our daily office operations, supporting management and ensuring everything runs smoothly. The ideal candidate is a proactive problem-solver with excellent communication skills.

Key Responsibilities

Daily Operations: Manage day-to-day office administrative tasks, including handling phone calls, emails, and distributing mail/packages.

Documentation: Prepare, edit, and organize company documents, reports, and meeting minutes. Maintain accurate digital and physical filing systems.

Scheduling: Manage calendars, schedule appointments, and coordinate internal/external meetings.

Financial Support: Assist with basic bookkeeping, expense tracking, invoicing, and managing office petty cash.

Procurement: Monitor and order office supplies, snacks, and equipment as needed.

Team Support: Provide general administrative support to management and other team members for ongoing projects or events.

Requirements & Qualifications

Experience: 3-5 years of experience as an administrative assistant, office assistant, or in a similar clerical role (Fresh graduates are also welcome!).

Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and/or Google Workspace.

Languages: Fluent in Mandarin; Good professional command of English (both written and spoken).

Key Attributes:

Exceptional organizational and time-management skills.

Strong attention to detail and high level of responsibility.

Great interpersonal and communication skills to work effectively with team members.

Ability to multitask and adapt to changing priorities.

Your application will include the following questions:

• What is your highest level of education?
• How would you rate your Mandarin language skills?