EXECUTIVE OFFICER (SPECIAL PROJECT)

The Hong Kong Academy for Performing Arts; Hong Kong; On-site; HKD 480,000 - 600,000; Full time

Job summary

The Hong Kong Academy for Performing Arts (HKAPA) invites applications for an organised administrator who will support campus development initiatives, capital works, and governance processes. You will liaise with internal and external stakeholders, provide secretarial support to project teams and committees, and help enhance administrative systems.

Fluency in English and Chinese is expected, with a strong eye for detail.

Qualifications

• A recognised bachelor’s degree or equivalent qualification.
• Normally, at least five years' relevant work experience preferably in higher education institutions, public organisations, government bodies or comparable environments.
• Strong analytical, organisational, communication and stakeholder management skills, with sound judgement and the ability to manage multiple priorities.
• Experience in drafting, reviewing and coordinating official documents, reports and committee papers.
• Ability to work independently and collaboratively in a dynamic environment.
• Excellent command of spoken and written English and Chinese (Cantonese and Putonghua).
• Proficiency in Microsoft Office applications and other relevant digital platforms; and
• Experience in governance and committee administration, institutional approval processes, campus development or capital works projects will be an advantage.

Responsibilities

• Support the planning and implementation of campus development and capital works projects.
• Liaise with internal and external stakeholders.
• Provide secretarial support to project teams, committees and working groups, management decision-making.
• Contribute to the enhancement of administrative processes and systems.

Skills

Analytical skills

Organizational skills

Communication skills

Stakeholder management

Independent working

Bilingual English/Chinese

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Digital platforms

Job description

In a city renowned for its international outlook and connectivity,The Hong Kong Academy for Performing Arts (HKAPA)plays a unique and influential role in nurturing future generations of performing artists, including performers, practitioners, designers, and technicians. Ranked 10th in the 2026 QS World University Rankings for Performing Arts and 1st in Asia, the Academy and its Schools of Chinese Opera, Dance, Drama, Film & Television, Music, and Theatre & Entertainment Arts form a vibrant centre of practice, production, teaching, and practice-as-research. Its outstanding reputation is reinforced by the quality of its graduates and its partnerships with centres of excellence locally, regionally, and internationally. Through international residencies, visiting artists, and a distinguished alumni network—including some of the most respected professionals in their disciplines—the Academy is committed to training future world-class performers and practitioners.

As HKAPA is entering an exciting new phase of development, including plans for a new campus in the Northern Metropolis, we are looking for an organised and detail-minded administrator to provide a spectrum of executive service to support the various campus development initiatives and operations.

The postholder will support the planning and implementation of campus development and capital works projects, assist in liaison with internal and external stakeholders, and provide secretarial support to project teams, committees and working groups, management decision-making, and contribute to the enhancement of administrative processes and systems.

Applicants should have:

• (a) A recognised bachelor's degree or equivalent qualification;
• (b) Normally, at least five years' relevant work experience preferably in higher education institutions, public organisations, government bodies or comparable environments;
• (c) Strong analytical, organisational, communication and stakeholder management skills, with sound judgement and the ability to manage multiple priorities;
• (d) Experience in drafting, reviewing and coordinating official documents, reports and committee papers;
• (e) Ability to work independently and collaboratively in a dynamic environment;
• (f) Excellent command of spoken and written English and Chinese (Cantonese and Putonghua);
• (g) Proficiency in Microsoft Office applications and other relevant digital platforms; and
• (h) Experience in governance and committee administration, institutional approval processes, campus development or capital works projects will be an advantage.

Terms of Appointment

The initial appointment will be made on a two-year contract. Renewal thereafter will be subject to satisfactory performance, operational needs, and the availability of funding. A gratuity payment may be granted upon satisfactory completion of the full contract. Fringe benefits include leave, medical, and dental benefits. The starting salary will be commensurate with qualifications and experience.

HKAPA is an equal opportunity employer.

Personal data collected will be used for recruitment-related purposes only.