Admin Support Manager

Home Makeover HK; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Home Makeover HK is seeking an Administration & Operations Coordinator to support our dynamic team in Hong Kong. You will handle day-to-day administrative and operational tasks, acting as the link between clients, logistics partners, suppliers, and internal teams.

Key duties include basic bookkeeping, invoicing, payments follow-ups, and preparing proposals and contracts. You will coordinate with logistics providers to ensure timely on-site delivery, and you will help maintain strong client

Qualifications

• 1–3 years in administration, business support, or project coordination.
• Strong execution, attention to detail, and basic accounting/workflow understanding.
• Excellent presentation and interpersonal skills; confident and self-motivated.
• English fluency required; Cantonese or Mandarin preferred; HK visa/residency required; immediate availability.

Responsibilities

• Handle day-to-day basic bookkeeping, issue invoices, follow up payments, and prepare business proposals and contracts.
• Coordinate with logistics companies and suppliers to ensure timely on-site arrivals.
• Serve as a professional contact for client inquiries, ensuring a high-quality experience.
• Facilitate smooth internal collaboration between designers, contractors, and management to meet deadlines.

Skills

Attention to detail

Communication

Interpersonal skills

Fluent English

Self-motivated

Team coordination

Tools

Canva

Capcut

Notion

Xero

TaoBao

Job description

Home Makeover HK is seeking an Administration & Operations Coordinator to support our dynamic team. You will handle day-to-day administrative and operational tasks, serving as a vital point of contact between clients, logistics partners, suppliers, and internal teams. This role requires strong attention to detail, excellent communication, and the ability to keep projects moving smoothly.

Key responsibilities

Handle day-to-day basic bookkeeping, issue accurate billing statements and invoices, follow up on payments, and prepare business proposals and contracts

Coordinate closely with logistics companies and suppliers to ensure everything arrives on-site exactly when needed

Serve as a professional point of contact for client inquiries, ensuring a high-quality, welcoming experience

Facilitate smooth internal collaboration between designers, contractors, and management to ensure no deadline is missed

About you

Minimum 1 to 3 years of working experience in administration, business assistance, basic accounting, or project coordination

Strong execution skills, sharp attention to detail, and solid understanding of basic financial and invoicing workflows

Excellent interpersonal and presentation skills; confident, outgoing, and self-motivated

Fluent in spoken and written English

Knowledge of Cantonese or Mandarin is highly preferred

Valid Hong Kong work visa or residency required

Immediate availability is highly preferred

Highly advantageous: experience with Canva, Capcut, Notion, Xero, and TaoBao

About us

Home Makeover HK is a dynamic company revolutionizing the art of order in Hong Kong. We believe that peace starts at home, and through organizing, we master the chaos. Our work environment is fast-paced and energetic, fuelled by a team of self-motivated individuals who take joy in the art of decluttering and re-imagining living spaces.