Admin & Facilities Coordinator | Reception & Events

Clover Aviation Capital; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

Clover Aviation Capital in Hong Kong seeks an Assistant Office Administrator to maintain a professional reception, manage procurement, and oversee supplies for the HK office.

You will coordinate meeting room readiness, liaise with building management, and handle onboarding/offboarding while supporting events. Strong English and Chinese communication is required for daily interactions.

Qualifications

• University graduate with at least 2 years of administrative experience in a sizeable organization.
• Knowledge in handling customer inquiries and greeting guests.
• Good command of Microsoft Office and AI tools (Word, Excel, PowerPoint, Outlook, etc.).
• Strong teamwork with excellent communication and interpersonal skills.
• Service-oriented, proactive, meticulous and well-organized.
• Fluent in English and Chinese (Cantonese and Mandarin); conversational Japanese is a plus.

Responsibilities

• Maintain the Company reception service in a professional way in HK office.
• Manage general office procurement and optimize supplies including stationery, snacks, beverages, business cards, gifts, courier, car service, staff cards, cleaning, electricity, plants and flowers.
• Meeting room management and monthly readiness reporting.
• Liaise with building management and service providers on facilities and maintenance.
• Coordinate onboarding and offboarding and manage company property and inventory.
• Assist with corporate events and activities such as company outings, gatherings, dinners and ESG events.
• Handle other ad hoc projects as required by the manager.

Skills

Customer service

Communication

Team player

Proactive

Interpersonal skills

English/Chinese communication

Education

University degree

Tools

Microsoft Office

AI tools

Job description

Clover Aviation Capital in Hong Kong seeks an Assistant Office Administrator to maintain a professional reception, manage procurement, and oversee supplies for the HK office.

You will coordinate meeting room readiness, liaise with building management, and handle onboarding/offboarding while supporting events. Strong English and Chinese communication is required for daily interactions.