Admin. Assistant

CBRE Advisory Hong Kong Limited; Hong Kong; On-site; HKD 167,000 - 279,000; Full time

Job summary

CBRE Advisory Hong Kong Limited is seeking an Administrative Assistant to support the Department's administrative and clerical functions. The role involves typing, shorthand, audio-typing, handling daily mail, and independent correspondence as directed.

You will also manage department calls, messages, and conference setups, and assist with preparing and binding proposals and reports. The ideal candidate has 1–3 years of admin experience, strong PC skills (MS Office, Outlook), and excellent

Qualifications

• Ideally 1-3 years' relevant experience in Administration or clerical work.

Responsibilities

• Assist in daily administrative and clerical functions for the Department.
• Type, shorthand take and audio-typing for daily correspondence, reports and documents.
• Receive, sort and follow up on daily mail for the Department; handle independent correspondence when directed.
• Answer and screen telephone calls for Department executives; take messages and arrange conference calls as needed.
• Prepare, collate, submit and bind proposals, reports and other documents.

Skills

Typing

Shorthand

Audio-typing

MS Office

Outlook

Communication

Interpersonal skills

Bilingual English/Chinese

Tools

MS Office

Outlook

Job description

Key roles and responsibilities of the Administrative Assistant are:

To act as Administrative Assistant in the Department and to take charge of the running of the Department's administrative and clerical functions.

Typing, shorthand taking and audio-typing in respect of daily correspondence, reports and other documents. Receiving, sorting and following up on the daily mail on behalf of the Department. Independent correspondence on behalf of the Department when directed to do so.

Receiving telephone calls on behalf of the Department executives. This includes taking messages and acting on or following up on those messages when appropriate, as well as setting up conference calls when required.

Preparation, collation, submissions and binding of proposals, reports and other documents.

Appointment arrangements on behalf of the Department. This includes all necessary preparation work and follow-up.

Filing and management of a useable and up-to-date filing system. Including management and maintenance of latest client contact database (Outlook, name card filing system, etc.

REQUIREMENTS

Ideally 1-3 years' relevant experience in Administration or clerical work.

Hands on PC skills and Familiar with MS Office, Outlook.

Good communication and effective interpersonal skillsFluent in spokenand written inEnglishand Chinese.