Administration Officer

FountainCap Research & Investment (Hong Kong) Co., Limited; Hong Kong; On-site; HKD 279,000 - 424,080; Full time

Benefits offered by this job

5-day work week

Medical insurance (spouse & children)

Discretionary bonus

Job summary

FountainCap Research & Investment (Hong Kong) Co., Limited is seeking an organized Administrative Officer to manage daily office operations, provide executive and team secretarial support, and coordinate cross‑department workflows.

The role covers office facilities, IT administration, HR onboarding, travel logistics, event planning, and governance tasks. Fluency in Mandarin and Cantonese with strong English, 5‑day week, comprehensive medical insurance, and discretionary bonus are offered.

Qualifications

• Bachelor’s degree holder or above with 5 years or above relevant office administration and team secretarial experience.
• Fluent Mandarin (native/near-native) and Cantonese; proficient written Chinese and working English.
• Mainland background strongly preferred for regional coordination.

Responsibilities

• Office Operations: manage daily administration and coordinate office workflows.
• Facilities Management & Procurement: oversee supplies, vendor coordination, and brief renovations.
• IT & Digital Admin: domain accounts, vendor payments, CMS, and social media updates.
• Executive & Secretarial Support: calendar management, meetings, travel logistics.
• HR & Onboarding: employee records, onboarding paperwork, internship recruitment.
• Event Planning: staff welfare, team-building, annual dinners and company trips.
• Governance & General Support: meeting docs, confidentiality, ad-hoc projects.

Skills

Mandarin

Cantonese

English

MS Office

Bilingual typing

Social media management

Education

Bachelor's degree or above

Tools

MS Office (Excel/Word/PowerPoint)

CMS

Job description

We are seeking an organized, proactive, and detail-oriented Administrative Officer to manage daily office operations, provide executive and team secretarial support, and handle cross-departmental coordination.

Why you should consider this opportunity:

International company culture and collegial work environment

5-day work per week with bank holidays

Comprehensive medical insurance planthat includes coverage for spouse and children

Discretionary bonus

Office Operations & Facilities Management

Day-to-Day Administration: Manage general workplace upkeep, coordinate postal and courier deliveries, handle correspondence, and respond to incoming calls or client inquiries with high professionalism.

Procurement & Inventory: Oversee vendors and inventory for office supplies; place routine orders for pantry, beverage, and general stationery supplies.

Facility Maintenance: Assist with vendor coordination, routine maintenance of office equipment, office renovation, and relocation planning.

Process Improvement: Collaborate with team members to enhance administrative workflows and identify operational efficiencies.

Digital Platforms & IT Administration

System Administration: Maintain company domain accounts and handle vendor payments/renewals for internal software and platforms.

Digital & Social Media: Manage corporate social media profiles, oversee key account renewals, update the company website Content Management System (CMS), and coordinate with service providers for website maintenance.

Dedicated Departmental Support (Research & Business Development)

Executive & Secretarial Support: Provide secretarial support including calendar management, appointment and meeting scheduling, conference call setups, and managing call log sheets.

Travel Logistics: Coordinate comprehensive travel arrangements (flights, hotel accommodations, ground transportation, visa applications) and assist on expense reimbursement applications.

Investor Trips: Serve as the primary point of contact for organizing and executing regional investor trips and related logistics.

HR Support, Recruitment & Onboarding

Employee Records & HR Admin: Support the HR department with maintaining employee records, leave management, and other administrative HR duties.

Onboarding & Recruitment: Facilitate onboarding paperwork and document preparation for new hires; coordinate interview schedules for internship recruitment alongside team coordinators.

Event Planning & Staff Welfare

Company Events: Plan and execute staff welfare initiatives, team-building activities, annual company dinners, and company events.

Company trips: Coordinate travel, logistics, and planning for company trips.

Governance & General Support

Meeting Documentation: Prepare and distribute meeting agendas, minutes, memos, and reports as required.

Confidentiality: Handle sensitive company and personnel information with strict discretion and professionalism.

Ad-Hoc Duties: Willingness to travel and execute additional ad-hoc projects or tasks as assigned.

Requirements:

Bachelor’s Degree holder or above with 5 years or above relevant office administration and team secretarial experience.

Fluent Mandarin (native/near-native) and Cantonese; proficient written Chinese and working English. Mainland background strongly preferred for regional coordination.

Proficient in MS Office (Excel, Word, PowerPoint), bilingual typing, and basic knowledge for corporate social media and website CMS.

Proactive, highly organized, strong team player, and detail-oriented.

Willing to travel.

Reporting Line:

Direct report to the Office Manager

Salary and benefits will be commensurate with qualifications and experience. Candidate with less experience will be considered as administrative assistant. If you are interested to apply for this position, pleaseclick “Apply Now” and send over your resume with your current and expected salary.

To know more about us, please visit our website athttps://www.fountaincapri.com/

We are an equal opportunity employer and welcome applications from all qualified candidates. The information provided to us will be treated in strict confidence and used only for recruitment‑related purposes.Applicants have not heard from us within four weeks from the date of application may consider their application unsuccessful.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?